Human Resources/Payroll Assistant at Northern Essex Community College in Haverhill, Massachusetts

Job Description:

Category:: Administration

Subscribe::

Department:: Human Resources - 1020

Locations:: Haverhill, MA

Posted:: Dec 19, 2024

Closes:: Open Until Filled

Type:: Full-time

Ref. No.:: 319510

Position ID:: 184118

Job Description:

POSITION: Full-Time Human Resources/Payroll Assistant (Staff Assistant): Human Resources; Haverhill Campus (Lawrence Campus (45 Franklin Street) as needed); 37.5 hours per week; Non-Unit Professional Position

SUMMARY: The Human Resources/Payroll Assistant is primarily responsible for the accuracy, data entry and approval of part-time, work-study, and adjunct faculty employees. Accurate computation and implementation of annual salary increases for faculty and professional staff according to the collective bargaining agreements. Verifying data entered for compliance with federal and state laws, maintaining payroll records and providing exceptional customer service. Acts as back up for Human Resources support services as needed. Participate in the coordination of annual celebratory events, such as Service Recognition Awards, Holiday Celebration and other employee engagement activities. This position will be assigned other duties as requested by the Senior Payroll Specialist and the Vice President of HR.

RESPONSIBILITIES:

• Process and reconcile adjunct payroll transactions, attendance sheets, and exceptions in adherence to CBA


• Enter employee data, union dues, deductions, retro pay, timesheets, stipends, and special payments into our payroll system (HRCMS)


• Validate payroll reports, ensure compliance with contract policies and track garnishments, sick leave, and vacation balances.


• Calculate and process payments for terminations, retirements, promotions and other adjustments.


• Manage employee verifications, unemployment forms, audits, and external reporting.


• Train employees on time collection system, resolve payroll issues, and communicate payroll policies.


• Provide back-up on payroll processing days, which may require working holidays and other days the college may be closed.


• Maintain payroll files


• Union Grievance, Arbitration, Mediation tracking, scheduling and reporting.


• Perform other duties as assigned.

Requirements:

MINIMUM QUALIFICATIONS:

• Associate's Degree in Business Administration, Human Resources, or related field, or equivalent experience.


• At least two (3) years of payroll or accounting experience.


• Proficient in Excel and Knowledge of Access software programs.


• Knowledge of Federal and Massachusetts State payroll laws, principles and practices.


• Strong analytical skills, including the ability to interpret payroll data, apply it effectively and make sound recommendations.


• The role requires excellent judgement, discretion with confidential information, and the ability to meet critical deadlines,


• Ability to perform accurate mathematical calculations, maintain detailed records, and communicate effectively


• Work both in collaboration with a team or independently.

PREFERRED QUALIFICATIONS:

• Knowledge of HR/CMS, Peoplesoft or other payroll software.


• Experience interpreting and understanding complex collective bargaining agreements/union contracts


• Bilingual (Spanish/English)


• Experience working with and supporting a culturally diverse population

BACKGROUND CHECK: Candidates will be required to pass a CORI and SORI check as a condition of employment.

Additional Information:

SALARY: Anticipated starting salary range is $60,000.00 - $70,000.00 annually with complete fringe benefit package including competitive health insurance, dental insurance, basic life insurance, long-term disability insurance, paid sick, vacation and personal leave, educational benefits for employee/spouse/dependents, and excellent retirement benefits.

ANTICIPATED START DATE: ASAP

Application Instructions:

TO APPLY: To be considered for this position click on the "Apply Now" button, you will be prompted to set up a new account or login to an existing account. You will be able to upload the following required documents for consideration:

• Cover Letter, describing your qualifications and/or how you may be best suited for the role


• Resume/CV

Review of applications will begin 5 business days from the posting date and will continue until the position is filled.

**Please note that finalist candidates will be asked to provide contact information for three (3) professional references, including current supervisor (or at least two previous supervisors)

DEADLINE: Open until filled

Northern Essex Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, Elizabete Trelegan (Assistant Director of Human Resources, B-219,978-556-3928/ etrelegan@necc.mass.edu), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. Northern Essex Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found on the disclosure page of the College's website at: http://www.necc.mass.edu/clery

Apply Now