Flintrock Builders (Flintrock) is an innovative home builder with rapid growth and significant opportunities. We create high-quality, affordable, and beautiful homes that enrich the lives of our clients. We need an executive assistant to join our dynamic team and play a crucial role in our mission. As a part of the Team at Flintrock Builders, you will collaborate directly with the employees and customers to create an inviting environment for all.
Key Responsibilities:
Clerical Assistance: Provide general clerical support including data entry, filing, and organizing documents.
Documentation: Prepare and maintain various internal documents.
Mail management: Sort and distribute departmental mail efficiently and timely.
Email Management: Prioritize, organize, and distribute emails for the CEO. Print emails and present in-person to the CEO.
Meeting Scheduling: Schedule various internal meetings on a regular schedule, and handle coordination of invites and document sharing.
Additional Duties: Run general errands.
Maintain an advanced degree of confidentiality along with excellent judgment, discretion, and a high degree of maturity/professionalism.
Manage special projects and initiatives on behalf of the CEO and CFO, driving timely completion and alignment with overall company objectives.
Facilitate communication and coordination among various departments, ensuring effective cross-functional collaboration, including managing all incoming communications on behalf of the CEO and CFO.
Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans.
Organize, prioritize, and appropriately handle documents, emails, and sensitive, confidential information and ensure action/attention required is addressed.
Arrange and manage meetings (document meetings and take notes on action items)
Ensure the CEO and CFO are fully prepared for all meetings by keeping them on schedule and providing necessary materials.
Plan, organize and manage the CEO and CFO's calendar, including meetings, events, and appointments, and travel, both professionally and personally.
Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task.
Assist office personnel with various duties/projects as needed.
Be willing to do other tasks as deemed necessary.
Preferred Requirements:
Bachelor's degree preferred.
Expert in Office365 applications and email systems.
Ability to handle confidential and sensitive information with discretion.
Detail oriented with the ability to work well under pressure and manage multiple tasks with overlapping deadlines.
Strong time management skills and ability to offer accurate and timely feedback.
Regular attendance and punctuality are essential for daily work schedules.
Strong communication skills, both written and verbal.
Excellent multitasking abilities with a keen attention to detail.
Proactive and self-driven attitude to ensure efficient task completion.
Benefits:
Energetic and positive work environment.
Competitive salary.
Health insurance (100% covered and no waiting period).
Group Term Life insurance (1x your salary).
401K 100% match up to 4% (90-day waiting period).
Optional Dental, Vision, Short Term Disability, Long Term Disability, Accident, Critical Illness, and Voluntary Life Insurance.
Employee wellness program.
Professional development opportunity.
Paid Christmas Vacation Christmas Eve through the day after New Year's.*
Paid Thanksgiving holiday Thursday and Friday.*
All federal holidays paid.*
* Paid vacation and holidays are subject to scheduling changes.
Please do not call our business line in reference to this job posting.