Establish and maintain vendor relationships, including negotiating contract terms, managing costs (products/shipping), and addressing exclusivity or exit strategies to align with financial goals and organizational strategy.
Prepare and issue purchase orders by verifying specifications, pricing, and procurement of raw materials, labels, packaging, and components.
Communicate with vendors and suppliers to request quotations and follow up on outstanding purchase orders.
Collaborate with local and international vendors to address purchase needs, product quality concerns, and order updates, coordinating with internal teams as necessary.
Identify and source new materials and vendors to meet operational requirements.
Research and interview vendors to evaluate product availability, pricing, and sales terms.
Conduct inventory reviews and analyses, utilizing computer systems to manage purchase order processing.
Assess market and delivery systems to evaluate current and future material availability.
Place routine orders based on usage trends, track shipments, and monitor order status to ensure timely delivery.
Maintain accurate records of materials, pricing, and vendor information.
Work closely with Sales, Project Managers, and R&D teams on new product development, addressing material status and Bill of Materials (BOM) issues.
Analyze and summarize purchasing data and market trends to support planning and decision-making.
Verify purchase requisitions by reviewing requests, clarifying unclear items, and suggesting alternatives when necessary.
Coordinate shipments and perform other duties as assigned by management.
Negotiate and establish favorable credit terms and limits with vendors.
Stay updated on industry knowledge through educational opportunities.
Support organizational goals by achieving purchasing objectives and completing related tasks as required.
Qualifications:
5+ years' minimum experience in Beauty Buying, preferably in color cosmetics, or personal care industry.
Experience working with cosmetic Beauty brands
Ability to drive growth in an entrepreneurial environment
Experience with Excel and Google Sheets (can perform complex functions)
Experience with MPI (Market Price Index), Vendor management, and negotiation
Bachelor's Degree or equivalent work experience
Willingness to work onsite Monday through Friday
Exceptional strong negotiating skills
Enthusiastic about negotiation, purchasing, and buying, with a strong interest in the beauty industry and color cosmetics.
Excels in managing multiple projects in fast-paced environments.
Works effectively both independently and with cross-functional teams.
Proficient: Skilled in Excel, project timelines, and trackers.
Experience with Influencing decisions, building trust, and driving urgency on priorities. Understanding of e-commerce architectures, user interfaces, and back-end processes. Familiarity with Shopify or other large-scale e-commerce platforms
Ability to measure and report on the performance of marketing campaigns, gain insights, and assess against goals
Ability to thrive in a fast-paced environment and accommodate demanding project schedules
Knowledge of digital marketing, particularly mobile, email marketing, and segmentation practices