Eleven Recruiting is searching for a high-level Executive Assistant to support the CEO of a $5 billion financial firm, ensuring smooth operations and efficient time management. This role requires a proactive individual who can handle diverse responsibilities with confidentiality and discretion. The Executive Assistant will act as a liaison for the CEO's various business ventures, charitable projects, and personal matters, demonstrating exceptional organizational and communication skills in a fast-paced, entrepreneurial environment.
Key Responsibilities:
Manage sensitive matters with utmost confidentiality and discretion, especially those impacting global operations.
Sustain a daily calendar of meetings and events, ensuring efficient scheduling and time management.
Prepare Google Docs, Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents to support organizational objectives.
Arrange travel and accommodations for executives and prepare detailed expense reports.
Screen incoming calls, deliver accurate messages, respond to information requests, and refer non-routine calls to appropriate staff.
Demonstrate excellent communication and time management skills, meeting all deadlines and performing additional duties as assigned.
Draft and prepare internal announcements, board meeting materials, and other organizational documents.
Be responsive to emails, texts, and phone calls, including outside normal business hours.
Handle C-Level matters with discretion, confidentiality, and good judgment.
Represent the company and the Executive positively through strong follow-through skills and sound judgment.
Conserve the Executive's time by reading, researching, collecting, and analyzing information in advance.
Complete ad-hoc projects as assigned, including personal events and family needs.
Organize complex calendars and schedules, resolving any scheduling conflicts.
Skills and Qualifications:
Bachelor's degree - preferred.
7+ years in an executive assistant role supporting C-Level executives.
Advanced proficiency in Google and Microsoft Office (Outlook, Word, Excel, PowerPoint).
Effective and professional communication skills.
Ability to work flexible hours as needed for projects and meetings.
Preferred Attributes:
Business Acumen: Strong business sense with the ability to prioritize and make sound judgment calls.
Commitment to Excellence: Perform duties at the highest level consistently.
Communication Skills: Excellent interpersonal skills to interact confidently and professionally with people at all levels.
Sensitivity: Ability to handle sensitive information with the appropriate temperament.
Team Orientation: Experience and a team-oriented approach.
Service Focus: Dedication to meeting the expectations of the CEO and senior executives, maintaining effective relationships.
Innovative Thinking: Ability to think creatively and with a sense of urgency.