SETTY & Associates is a leading MEPFP engineering firm committed to delivering innovative solutions with a focus on sustainability and excellence. We are looking for an organized and proactive Office Manager to join our team and help keep our office operations running smoothly.
Position Overview:
The Office Manager will be a central figure in ensuring the office's daily functions run efficiently. This role encompasses a mix of front desk responsibilities, administrative support, HR assistance, and event coordination. The ideal candidate will have 3-5 years of relevant experience, excellent organizational skills, and a professional demeanor suited to working with all levels of staff and external stakeholders.
Key Responsibilities:
Front Desk Management:
Serve as the first point of contact for visitors, ensuring a welcoming and professional experience.
Manage incoming calls and correspondence, including emails, mail, and deliveries.
Administrative Support:
Coordinate office supplies inventory and place orders as needed.
Maintain general office organization, including scheduling and meeting room bookings.
Prepare reports, presentations, and documentation as requested.
Book travel for staff as needed
Human Resources Assistance:
Work with our HR team and assist as needed
Support onboarding and offboarding processes, including preparation of materials, scheduling orientations, and collecting required documentation.
Maintain employee records and ensure compliance with company policies.
Event Planning and Coordination:
Assist with planning and executing office events, such as holiday parties, team-building activities, and VIP visits.
Collaborate with other departments to ensure seamless event logistics.
Communication and Coordination:
Act as a liaison between internal teams, clients, and external vendors.
Build and maintain positive relationships with all stakeholders, from staff to C-suite executives.
Qualifications and Skills:
3-5 years of experience in office management or a related role.
Strong organizational skills with a keen attention to detail.
Excellent verbal and written communication skills.
Ability to work effectively with diverse groups of people, including internal staff and external stakeholders.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools.
Event planning experience is a plus.
Join Our Team!
If you're ready to embark on a journey of professional growth and development, while making a meaningful impact within a dynamic MEP engineering industry leader, we want to hear from you! Apply now to take the first step towards a rewarding career at SETTY.
SETTY is an equal opportunity employer committed to diversity and inclusion. We encourage applications from individuals of all backgrounds and experiences.