JinkoSolar (NYSE: JKS) is a leading global PV module supplier with 210 GW deployed to 160 countries, including 22 GW to the U.S. Jinko also manufactures energy storage battery modules and battery blocks for residential, C&I, and utility. Vetted by 3rd party labs and financed by over 85 banks, Jinko is one of the most trusted brands.
The Admin Assistant is a driven individual keen to work in the renewable energy industry. This position will support the General Manager ("GM") and Deputy GM, execute administrative duties, and handle front office reception. The ideal candidate understands the nuances of customer etiquette, possesses a high degree of discretion and confidentiality, and exhibits sound judgment. This position reports to the U.S. Director of Human Resources and Administration ("HR Director").
Duties & Responsibilities
Support GM and Deputy GM: manage calendars and meetings, support logistics, and process expenses
Identify ways to improve how the GM and Deputy GM work; anticipate and resolve challenges
Coordinate all management, offsite, team building, and customer meetings and speaking engagements
Open the office 9:00-5:00 daily, ensuring reception, office, and kitchen are neat and in working order
Answer main office telephone line and triage inquiries during business hours
Greet employees and visitors with a courteous and pleasant attitude; escort guests to relevant locations
Coordinate internal conference room and external conference room usage schedule
Troubleshoot video conferencing, calling, and other issues for meetings in conference rooms
Respond to emails, phone calls, and other forms of correspondence from internal and external sources
Manage package shipping and receiving, including for marketing related events
Maintain U.S. company organization chart and team directory, updating and distributing as needed
Organize, scan, and print various materials; order business cards for employees
Act as initial liaison and point of contact for building management and other external vendors
Maintain and update building requirements such as COIs, Access Forms, and other procedures
Act as Floor Warden, educating and leading the office team in safety and evacuation procedures
Manage in-office inventory and order stock for IT assets, office furniture, and food & pantry items
Assist HR Director with invoices and account statements via internal online systems (OA and FSSC)
Assist HR Director with travel and interview coordination for potential candidates and new hires
Assist with new hire set up: set up laptops and coordinate first day activities
Other duties as assigned
Requirements
Bachelor's degree
2+ years administrative experience
Fluency in MS Office (Word, Excel, PowerPoint), Concur, and other online platforms
Experience working with office devices (MFC printers, network devices, videoconferencing equipment)
Proficiency with FedEx and other shipping platforms
Impeccable punctuality and attendance
Written and oral fluency in English, with excellent written & verbal communication skills
Written and oral fluency in Mandarin a plus, including translation capability for internal company memos