Location: Malvern, PA (Hybrid - 3 days in office, 2 days remote)
Shift/Work Schedule: 8:30 AM - 5:00 PM (some flexibility)
Pay Rate: $25 - $28 per hour (DOE)
Hours per week: 37.5
Target Start Date: Mid-January (Week of 1/13)
Position Duration: 5 months (through May/June), with potential for extension or conversion based on business needs
Reason for Opening: Leave of Absence
Position Overview:
We are looking for a highly organized and proactive Administrative Assistant to support a senior leadership team. This role is ideal for someone with 2-3 years of experience in administrative functions, especially in managing calendars, processing expenses, supporting large internal meetings and events, and assisting with team engagement activities. The role will involve frequent interaction with senior leadership and multiple functions, including business planning, strategy, and delivery teams.
Key Responsibilities:
Manage calendars and schedule meetings for senior leadership
Process expenses and support internal financial needs
Coordinate and support large meetings and events
Assist with team engagement activities, including social events
Handle ad-hoc administrative tasks as needed
Support Q2 planning cycle project for 2026
Check in with teams and assist in pre-setting huddles and other team activities
Required Skills:
Strong calendar management and organizational skills
Experience in expense processing
Ability to manage and support internal large meetings and events
Experience in supporting team engagement activities
Ability to work independently, take initiative, and be flexible
Nice-to-Have Skills:
Concur experience
Qualifications:
2-3 years of relevant administrative experience
Open to candidates with relevant experience, no specific degree required
Training & Support:
Training will be provided by other admins on the team
Career Path & Growth:
This is a contract role, but there is potential for extension or conversion based on performance and business needs
Opportunity to gain exposure to senior leadership and various functions
Challenges:
Effectively managing time with senior leadership and navigating complex team dynamics
Ideal Candidate Characteristics:
Flexible, proactive, and able to take initiative
Strong ability to work independently and problem-solve without needing constant guidance
Interview Process:
Phone Interview: Initial interview with the current admin, followed by a second interview with Chris and/or team members (30 minutes)