Responsible for all administrative functions Clinical Operations Team: calendar management, scheduling travel, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling WebEx and Telepresence setups, and acting as a liaison for remote access issues.
Responsibilities
Provides general administrative support. May provide back-up support to higher-level management as needed.
Effectively monitors manager and team calendars, proactively solves conflicts.
Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
Interacts with high-level executives and manages confidential or business-sensitive information.
May include some support for tracking budget expenditures.
Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding.
May train/coordinate work for new administrative assistants.
Operates with general instruction and some supervision.
Safeguard's company confidential information
Qualifications
Some college preferred.
Fluent in Mandarin
Some leadership or supervisory experience desired.
Experience working in pharmaceutical company or CRO preferred.
3+ years previous admin experience supporting executives preferred.
Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.
Adaptive learner that grasps information quickly, and adapts to changes that may happen daily.