Director of Financial Operations and Budget Management (Financial Admin Leader) at Indiana University in Bloomington, Indiana

Job Description:

Department



ARTS & SCIENCES; DEAN (BL-ARSD-IUBLA)



Department Information



The College of Arts and Sciences is the largest academic unit at Indiana University Bloomington. It is composed of 40+ departments, 50+ Centers, Programs, and Institutes, while also including the Eskenazi School of Art, Architecture and Design, the Hamilton Lugar School of Global and International Studies, and The Media School. Faculty in the College teach over 50 percent of the Indiana University (Bloomington) credit hours and the College occupies about 1.3 million square feet of space in 80+ buildings on the Bloomington campus.


More information about the College of Arts and Sciences at Indiana University may be found here.



Job Summary



Department-Specific Responsibilities

• Serves as a key member of the College Finance Leadership Team.


• Directs the team responsible for managing the day-to-day fiscal and administrative operations for the Finance Office of the College of Arts and Sciences.


• Develops, enhances, and streamlines administrative operations related to budget and grant management, and aligns the budget and budget management processes to best serve internal and external stakeholders.


• Collaborates closely with the Assistant Dean of Finance and Administration to develop best practices for financial management along with a coordinated plan to communicate and implement them.


• Responsible for managing the day-to-day fiscal and administrative operations for College of Arts and Sciences finance office. This involves supervising, mentoring, and providing guidance to College Finance staff, as well as department fiscal officers who are required to report to financial staff.


• Works collaboratively to develop best practices in managing available resources throughout the year.


• Works with College units to provide standard operating procedures, effective communication, and expertise in budget management.


• Makes recommendations to the Assistant Dean of Finance and Administration on ways to improve effectiveness of financial operations.


• Serves as interim fiscal officer for units within the College. Provide guidance, direction, and overall financial management resources to these units during transitions. Review current process and procedures for opportunities. Communicate with Chairs and Directors of these units.


• Approves financial transactions as required by university policies for fiscal officers for the College.


• Actively contributes to the development of College policies and procedures for ensuring effective compliance with all institutional fiscal mandates and policies.


• Serves as liaison for administrative issues on behalf of the College of Arts and Sciences with various oversight offices, including, but not limited to, International Services Office, Bursar, Vice Provost for Academic Affairs and the Vice Provost for Research.


• Partners with Assistant Dean of Finance and Administration on projects to improve the financial operations, best practices, and engagement of financial staff within the College.

General Responsibilities

• Directs the daily and long-term financial and/or administrative operations of multiple institution organizational units or a multi-faceted academic research and teaching unit within a school or college.


• Responsible for accuracy, timelines, and the general integrity of the Financial Administration family.


• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.


• Manages complex revenues including internal and external sources.


• Directs the management of general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.


• Prepares operating and project budget drafts. Creates annual revenue and expenditure budget for school or support unit.


• Monitors functional area budgets and reports any significant deviations from approved budgets. Develops budgetary policies and procedures.


• Responsible for supervising business support personnel.


• Develops, plans, and directs special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services.


• May oversee and direct variety of human resources activities including employment, labor relations, benefits, training, and classification for functional area.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• Bachelor's degree in finance, business, or related field

Preferred

• Master's degree in business administration or public administration or related field

WORK EXPERIENCE



Required



4 years related functional experience
1 year of management experience



Preferred

• 10 years of financial/administrative/budgeting experience


• 5 years supervisory experience


• Experience managing and developing financial operations, including leading a team of budget professionals

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrates time management and priority setting skills


• Demonstrates a high commitment to quality


• Excellent organizational skills


• Excellent collaboration and team building skills


• Effectively coaches and delivers constructive feedback


• Instills commitment to organizational goals


• Demonstrates excellent judgment and decision making skills


• Effective conflict management skills


• Builds and manages effective teams


• Experience using large scale financial platforms in and/or for a variety of financial operations


• Advanced ability to interpret financial documents from an accounting, policy, and practice perspective


• Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures


• Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP)


• Ability to mine data from multiple sources and integrate into usable formats


• Ability to clearly present material and make it accessible to a variety of audiences


• Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws


• Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations


• Knowledge of human resources laws and procedures as related to managing staff; Knowledge and understanding of the importance of mentors and mentorships


• Demonstrates ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long term planning

Preferred

• Demonstrates organizational, technical, analytical, problem-solving, and leadership abilities essential


• Excellent interpersonal and communication skills necessary for working collaboratively and strategically within a diverse environment


• Thorough knowledge and understanding of business operations and processes critical


• In-depth knowledge of IU fiscal/administrative policies and processes, particularly with regard to international affairs, and policies governing visas and hiring of non-US citizens, as well as a variety of specialized policies and regulations related to sponsored research activities (A-21 reporting, cost share requirements, indirect cost calculation, human subject rules, etc.)


• Familiarity with federal agency guidelines and restrictions, Bloomington campus and College operating practices, procedures norms, and administrative systems (HRMS (personnel), KFS (financial), SIS (student information), IUIE (decision support), KC (research administration), IUF-ETA (Foundation)

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



$92,000 - $115,000 annualized wage, paid monthly



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance


• Dental insurance


• Health Savings Account with generous IU contribution


• Life insurance, LTD, and AD&D options


• Base retirement plan contribution from IU, subject to vesting


• Additional supplemental retirement plan options


• Tuition benefit for IU classes


• 10 paid holidays per year


• Generous Paid Time Off


• Paid Parental Leave


• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.



Job Classification



Career Level: Sr. Operational


FLSA: Exempt


Job Function: Finance


Job Family: Financial Administration


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Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


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Equal Employment Opportunity



Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.



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