Job Description:
Job Title: Executive Administrative Assistant
Job Type: Contract
Location: Eden Prairie, MN 55344)
Hours: 8:00 AM - 5:00 PM CST (flexible)
Rate: Dependent on Experience
Job Responsibilities:
- Schedule meetings promptly and efficiently.
- Proactively manage calendars to avoid conflicts.
- Submit expense reports accurately and on time.
- Communicate with relevant parties if the CFO is running late for meetings.
- Be available to reschedule or move meetings on short notice.
- Collaborate with other administrative staff to coordinate and align busy calendars.
- Coordinate meetings with multiple leaders in collaboration with other admins.
- Schedule meetings for direct reports that include the CFO.
- Assist with planning and running the Finance/Accounting Town Hall.
- Assist with onboarding new employees and setting up their workspaces.
Required Qualifications:
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
- Exceptional ability to manage multiple tasks and priorities.
- Strong verbal and written communication skills.
- High level of accuracy and attention to detail.
- Strong interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Preferred Qualifications:- 1-3 years of experience in an executive assistant role or similar position.