Join a Global Entertainment Pioneer Expanding into the US!
Are you ready to take on an exciting role with a leading force in the digital content and entertainment industry? Our client is a cutting-edge, rapidly growing company originally from Japan, who are now launching operations in the United States. We are looking for a dynamic Office Manager to help bring organization and processes to their creative productions to new audiences worldwide.
As the Office Manager you will oversee the day-to-day administrative functions of the US subsidiary and support a positive, productive office environment. You will play a key role in supporting our team, managing operational needs, and contributing to the execution of our business activities in the US. This role is perfect for a proactive, detail-oriented professional with experience in office management and a passion for supporting a team environment.
Key Responsibilities
Oversee daily office operations, including facility management, office supply management, and vendor coordination.
Serve as the primary point of contact for all office-related inquiries, maintaining a well-organized, welcoming workspace.
Support HR activities including onboarding new employees, managing employee records, and coordinating training sessions.
Collaborate with finance to manage budgeting, expense tracking, and reporting.
Coordinate meetings, events, and travel arrangements for both local and visiting team members.
Assist with administrative tasks, including preparing documents, presentations, and maintaining internal systems.
Uphold company policies and support efforts to foster a positive, inclusive work environment.
Required Skills
3+ years of office management or administrative experience, preferably within the entertainment, media, or tech industries.
Strong organizational skills, with an ability to multitask and prioritize effectively in a fast-paced environment.
Proficient in Microsoft Office (Excel, PowerPoint, Word) and experience with office management software.
Excellent written and verbal communication skills in English
Strong interpersonal skills, with a customer-service orientation and a collaborative mindset.
Demonstrated ability to handle confidential information with discretion.
Preferred Skills
Experience in event coordination and handling logistics for corporate functions.
Familiarity with basic HR processes and basic knowledge of employment laws in California.
Background in supporting an international company, particularly in entertainment or creative industries.
Ability to identify opportunities to improve office efficiency and implement best practices.
Passion for digital media, virtual entertainment, and/or gaming is a plus.
Japanese language proficiency is a plus but not required.