Institutional Giving Manager at Conservatory Lab Foundation in Dorchester, Massachusetts

Job Description:

Reporting to, and in partnership with, the Foundation's Executive Director, the Institutional Giving Manager (the Manager) is responsible for approximately two-thirds of the Annual Fund. The Manager maintains contact with existing Institutional Donors, including sending regular updates and scheduling visits to Conservatory Lab as appropriate. They manage the calendar of proposal and report deadlines; research and prepare briefings on prospective new donors; make initial contact with new Institutional Donors; and partner on school tours with Institutional donors and prospects.

The position requires someone with a keen sense of judgment, excellent writing and communication skills, a collaborative spirit, and the ability to work under carefully driven deadlines and expectations. The Manager is part of a four-person Foundation team which inevitably means cross-training and supporting other members of the team when needed.

The Institutional Giving Manager is responsible for:

Strategy:

The Foundation maintains a Tracker of its donors and prospects. The Manager will annually collaborate with the Executive Director on establishing a customized stewardship path for each Institutional entry on the Tracker, including:

• Identifying required deadlines for proposals and reports.
• Establishing additional School events of interest to each donor.
• Drafting and, following edits, submitting required proposals and reports.
• Building and maintaining a relationship with each donor that ideally culminates in an annual visit to tour the School
• Attend board, school, and other meetings as needed.
• Build relationships with School administrators and teachers to identify needs, creatively packaging these to existing and emerging donors, and to best understand the texture and details of School programming.

Gift Stewardship and solicitation:

Working in collaboration with the Development Assistant, the Manager will:

• Ensure that all donors in the Institutional portfolio receive appropriate acknowledgement letters and correspondence.
• Distribute gift reports and donor thank you call sheets to the Executive Director and appropriate Board members.
• Process gifts in accordance with gift policies and procedures.
• Support other donor recognition and stewardship efforts, including capital campaign acknowledgments.
• Ensure that gifts of all types are processed and receipts are issued which includes direct processing of checks, and coordination with finance on other kinds of gift processing.
• File gift agreements, correspondence, and other information for major donors and funders.

Communications & Marketing:

The Manager will support the Development Assistant in marketing and social media by providing content based on interactions with donors and School staff by:

• Writing social media and blog posts, when asked,
• Ghost-writing content on behalf of School staff
• Collaborating with the Foundation team on press releases, as needed

Required Skills & Experience:

• Strong written, research, and verbal communications skills.
• Strong understanding of social media.
• Excellent planning and coordination ability.
• Comfort reporting and working with senior leadership.
• Familiarity with social justice, music and the arts, and K-12 education.
• High energy, positive, can-do attitude, flexibility and teamwork.
• The ability to appropriately deal with competing deadlines and expectations.
• Facilitation of emerging technologies, donor databases, and online giving platforms.

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