Financial Admin Ops Mgt III at Harvard University in Cambridge, Massachusetts

Job Description:

Harvard University


Position Title: Financial Admin Ops Mgt III

Req ID: 67712BR

School or Unit: Harvard Graduate School of Education

Description: Position Description

Working closely with the Associate Director of Finance the Financial Operations Manager will directly supervise and oversee the accounts payable team and activities for effective staff management, training and workflow and performance management. In addition, this role will be expected to perform ad hoc financial analysis and reporting across a range of financial support activities including asset management and capital spending reviews reporting to both the Senior Director of Financial Administration & Planning, and the Associate Dean of Finance.

Specific responsibilities include:

Accounts Payable Management:

• Responsible for effective staff management, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment
• Manage Accounts Payable operations, conduct internal and external audits, and triage problems and provide resolution for AP, Cash Management, Travel and non-employee reimbursements per University guidance.
• Oversee quality control and financial compliance with University policies and procedures for Short Term Operating Advance (STOA), Corporate Cards, PCards and petty cash.
• Provide orientation and training to newly hired staff who process accounts payable or for existing staff on the rollout of new systems.
• Serve and represent GSE as needed on university committees and forums related to accounts payable and financial systems.

Assistance to Faculty, Staff and Students Related to Financial Policies, Reporting and Processing:

• Serve as a resource for departments on transactional inquires by providing financial and technical assistance to staff/faculty and/or students on various financial issues, including the interpretation of University policies and guidelines
• Provide periodic ad-hoc report production and review of designated faculty core spending accounts
• Field questions related to fund balances, payment issues, invoice issues

Transactional Processing and Review:

• Managing the review, ensure financial compliance with University policies and procedures and approval of spending against unrestricted fund resources via B2P for purchases and non-employee reimbursements, ICQs, student and temp hires
  
  Processing of intra- and inter-tub accounting & journal entries
• General reports for those who have limited security reporting access.
  
  Managing departmental recharges (rent, postage, MFD and other) ensuring quarterly accruals in accordance to internal controls and financial reporting.
• Monitor spending and accounting related to capital expenditures for compliance and reporting.

Monthly Audit, Reconciliation Reporting and Compliance:

• Commitments & Escheat reporting and review
• Petty Cash Fund audits
• Unreviewed PCard transactions
• Monthly Asset Reconciliations
• Quarterly accruals and interim reporting activities.
• Monitor spending and accounting related to capital expenditures for compliance and reporting.
• Additional reporting as needed by department/University

Financial Analysis:

• Preparation of financial reports and analyses as requested in support of departmental/school activities and as aids to planning and decision making.
• Special (ad hoc) analyses/projects for upper management to help inform decision making

Basic Qualifications

• Bachelor's degree or equivalent work experience required
• Minimum of 5 years' relevant work experience

Additional Qualifications and Skills

Any candidate wishing to be considered must supply a cover letter in addition to their resume

• MBA or Master's degree in relevant field
• Knowledge of Microsoft Office Suite, advanced excel skills
• Knowledge of advanced financial operations principles
• Supervisory Experience

Demonstrated ability to use Excel to create complex spreadsheets and formulas required. Experience with financial systems and financial databases required. Proven ability to handle confidential information with discretion required. Previous experience using data management programs for financial analysis. Strong interpersonal skills including tact, diplomacy, and flexibility to work effectively with senior administration, faculty, staff and students

Working Conditions

• Work is performed in an office setting

Additional Information

HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.

HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school.

We do this by:

• Hiring and retaining staff reflecting the diversity of those we serve;

• Providing employees opportunities to learn, grow, and be challenged;

• Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation;

• Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion;

• Communicating transparently and respectfully; and

• Fostering an inclusive, respectful, and professional work environment

We regret that the Harvard Graduate School of Education does not provide Visa sponsorship.

About the Harvard Graduate School of Education

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu

Please Note once Harvard resumes regular operations this position will no longer be remote and work will be performed on campus in Cambridge MA.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Department Office Location: USA - MA - Cambridge

Job Code: F0857M Financial Admin Ops Mgt III

Job Function: Finance

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: ------------

Salary Grade: 057

Department: Finance


Union: 00 - Non Union, Exempt or Temporary

Time Status: Full-time

Pre-Employment Screening: Education, Identity


Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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