Administrative Assistant at The H&K Group in Skippack, Pennsylvania

Job Description:

H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans' status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team.

Pre-employment drug testing (EOE)

Great Benefits offered!


Administrative Assistant

US-PA-Skippack

Job ID: 2025-2556
Type: Regular Full-Time
# of Openings: 1
Category: Contracting
The H&K Group, Inc.

Overview

The H&K Group, Inc. is looking for an Administrative Assistant to provide comprehensive administrative support to the contracts team, including handling communication with clients and vendors, maintaining project documents, preparing state pre-qualifications, processing agreements, and providing back-up for all positions in the Department. The ideal candidate is analytical, organized, detail oriented, and has strong business acumen, customer service, and teamwork skills.

Why work for H&K Group, Inc.?

• Competitive salary commensurate with experience
• 100% Company-paid Health Benefits
• 401(k) Savings and Investment Plan
• Tuition reimbursement programs available to qualifying employees for approved programs
• Additional training programs including on the job, online through H&K Academy, manufacturer offered training, and more

Responsibilities

Essential Duties and Responsibilities

• Perform all work according to OSHA/MSHA and H&K Safety policies
• Review subcontracts per company policy
• Gather documents requested by customer to send back with the contract (e., safety plans, Hazardous Communication Plans, insurance certificates, bonds, list of suppliers/sub-subcontractors, licenses, etc.)
• Obtain documents referenced in contract but not provided to us (e., owner contract, any supplementary/special conditions, any bonds posted on the project, etc.)
• Obtain insurance certificates from our agent per the contract requirements
• Process change orders, proposals, subcontracts, subcontract amendments, purchase orders, rental agreements, materials agreements, etc.
• Process contractor prequalification applications
• Use of “Project DocControl”, “Kahua”, "CMiC" and “Eclipse”:
  • Scan copies into job folder and link all outgoing documents
  • Help keep each division up to date on status of contracts
  • E-mail Estimators/Project Managers when documents are sent out so that they can print copies for their file
  • Upon receipt of Subcontracts, have an officer sign them and then scan the Subcontract into the job folder and link document to Project DocControl/Kahua/Eclipse
• Forward all billing documents in contract-to-contract billing (e., waiver & releases, etc.)
• Review insurance certificates from our subcontractors for compliance
• Responsible for confidentiality of contract information
• Balances team and individual responsibilities
• Other duties as assigned

Qualifications

Required Skills, Education, and Experience

• High school diploma or equivalent (such as a GED) from an accredited educational institution with two years of paralegal and administrative experience
  • Equivalent combinations of education and experience may be considered
• Proficient in Microsoft Office Suite (Outlook, Word, Excel)
• Strong Written and Verbal communication skills
• Demonstrated attention to detail and ability to meet deadlines
• Demonstrated customer service skills and ability to interact professionally with various levels of employees and outside representatives
• Demonstrated ability to work in a fast-paced environment and adjust to changing priorities
• Ability to fit test & utilize appropriate PPE as needed
• Ability to meet physical requirements (movement, lifting, as relevant to job)

Preferred Skills, Education, and Experience

• Paralegal experience in corporate and contract law
• Paralegal certification
• Bachelor’s degree from an accredited four-year college or university in a relevant field
• Experience with contracts or administration in heavy civil/highway construction, surface mining/quarries, or other heavy industry such as asphalt and concrete manufacturing

Physical Demands

• Occasionally required to:
  • Sit
  • Use hands to finger, handle, or feel
  • Talk or hear
• Specific vision abilities
  • Close vision

Work Environment

• Noise level is usually moderate
• Hours sometimes exceed 40 in a week

The H&K Group, Inc. provides complete heavy civil contracting and construction materials solutions with safety, speed, quality, efficiency, and value. Beginning as a small family business a half century ago, we are now a dynamic group of vertically integrated companies that has been growing and prospering for 50 years.

Thank you for your interest in employment with H&K Group, Inc. At H&K, we invest in our people, providing the essential training, instruction, and supervisory support that they need to develop and grow within our company. We acknowledge that H&K’s strength and success is directly related to our employees and the talents, dedication, and job performance they exemplify. We seek dynamic, motivated people who are driven to make a difference.

H&K does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability, veterans’ status, or any other characteristic protected by law. We are always looking for the best, most qualified people to join our team.

Pre-employment drug testing (EOE)

100% Company-Paid Health Benefits!

PI259604775

Apply Now