Administrative Assistant at Beacon Hill Staffing Group, LLC in New York, New York

Job Description:

Our client, and investment firm located in Midtown Manhattan, is looking to hire a Temporary Administrative Assistant to support a team of professionals and manage office operations. This covers a maternity leave starting on/around February 1 st through August 2025. Monday - Friday, hybrid schedule (remote days will vary). Hours: 9am - 5pm with occasional OT.



Responsibilities:

• Provide all aspects of administrative support for 4-5 partner-level professionals, as well as general administrative team support for the Investor Relations, Marketing, and Legal and Compliance teams.


• Responsible for supporting general administrative functions, including printing and binding presentations, performing light data entry, facilitating electronic signatures and managing phone inquiries.


• Coordinate senior-level internal and external meetings and conference calls.


• Coordinate domestic and international travel arrangements.


• Process expense reports using Concur.

• Support office management by maintaining kitchen supplies, managing the dishwasher, and ensuring a clean workspace.


• Facilitate in-office meetings by coordinating lunch orders, reserving meeting rooms, and welcoming visiting clients.


• There are no Personal Assistant responsibilities.

Qualifications:

• Proficient in Microsoft Outlook, Excel, and Word.


• Must be extremely organized, detail-oriented, energetic, dedicated to professional excellence, and willing to work in a fast-paced group environment.


• Exceptional communication skills (oral and written).


• Ability to establish and meet deadlines, be calm under pressure, and manage multiple priorities with professionalism and composure.


• Ability to maintain high standards despite pressing deadlines.


• Ability to solve problems with limited direction quickly and efficiently.


• Self-starter with an excellent ability to anticipate needs, solve problems as they arise, and follow through.


• Prior experience in an administrative role is essential, with a preference for candidates possessing 3+ years of experience within the finance industry.

Pay:

• $35-$40/hour

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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