Executive Assistant at Savvy Search Solutions, LLC in Santa Clara, California

Job Description:

Are you a top-notch Executive Assistant that comes from the financial services industry and want to join a growing global private equity firm here on the Peninsula? Look no further, you couldn't ask for a better team. Will be supporting 3-5 high profile executives.

Responsibilities include:

EA Support (80%)

• Heavy scheduling and high-volume, complex calendar management--manage constantly changing calendars to maximize the efficiency of your team
• Coordinate extensive and complex travel arrangements (domestic and international) - including flights, hotels, meals, car service, international visas, itineraries, etc.
• Prepare and submit expense reports in an accurate and timely manner
• Thorough and strategic contact management for your team
• Greet and seat visitors, set up/break down conference rooms for meetings, and ensure a positive experience for all office guests. Seeking an EA who is very polished and "client-facing", as there will be significant online and in-person interaction with many C-Suite executives on behalf of the supported executives.

Perform various Office facilities duties (15%):

• Help monitor and maintain inventory of necessary office supplies; order supplies as needed to keep basic supplies stocked, and to fulfill special requests from staff.
• Help maintain responsibility for general office upkeep and "look and feel." This includes keeping kitchen and supply areas stocked, clean, and functional.

Other Support (5%)

• Provide event support and planning as needed, including retreats, meetings, and staff events. This includes logistical research and planning, day-of support, and invoice/billing management.
• Support other functional areas and members of the organization's leadership team with special projects as needed. May include projects in HR, Recruiting, Marketing, Development, Finance or Programs.
• Prepare for their annual meetings which are typically held early in the year and alternate between the US (Bay Area office).
• You will need to be prepared to work extra hours when the team is working on a specific deal

Requirements:

7+ years of EA experience supporting multiple executives

• MUST HAVE GREAT JOB STABILITY!!!!
• Must come from the financial services industry, preferably VC, PE, Wealth Management or Investment Banking OR come from tech having supported Head of People
• Exceptional calendar management skills (using Outlook)
• Experience booking and managing complex travel itineraries for multiple executives
• Strong technical skills - advanced knowledge of Microsoft Outlook required; familiarity with Expensify expense reporting is ideal, but not mandatory
• Must be strong with Excel and PowerPoint for presentations
• Have the ability to multitask, prioritize tasks in a timely fashion with little-to-no supervision
• Obsessively organized, efficient, and have superb attention to detail.
• Possess outstanding communication and interpersonal skills, always acting poised, professional, articulate, and calm regardless of the situation
• Strong problem solver - able to anticipate issues before they arise and proactively find/recommend solutions
• Ability to learn quickly and maintain a high-performance level in a dynamic environment with shifting priorities
• Team player able to interact seamlessly with co-workers
• Mature, happy, confident, and professional demeanor
• Self-motivated and resourceful
• Trustworthy - handle highly confidential/sensitive matters with discretion and tact
• Dependable and consistent
• Thick-skinned, career-minded, and used to dealing with highly confidential information

Base salary $130-$160K (DOE) plus bonus with a very rich benefits package and great perks! WFH 2 days a week. Apply Now