Steeped in rich history and surrounded by the most iconic institutions of our nation, The Hay-Adams is the downtown Washington, D.C. hotel for discerning guests. Enveloped by views of the White House, St. John's Church, and the scenic Lafayette Park, the 5-star accommodations at The Hay-Adams are the embodiment of refined residence. Marked by Washington, D.C.'s most accommodating amenities and dedicated services, The Hay-Adams is the boutique hotel of choice for the modern luxury traveler. The Hay-Adams offers an exceptional guest experience that goes beyond a good night's sleep. Position overview:Purchase and maintain inventory levels and dispersal of all food, beverage and mini-bar products. Establish and maintain the most effective purchasing and receiving procedures. Control inventory levels and record keeping of all transfers to ensure cost controls are in place. Ensure the most accurate accounting procedures for food and beverage costs on a monthly basis. Essential Duties and Responsibilities:PURCHASING:· Order food, beverage and mini bar products based on established par levels.· Work closely with the Executive Chef to achieve and maintain the best quality and prices.· Provide Catering & Restaurant departments with special pricing requirements or needs on a case-by-case basis.· Maintain the Food & Beverage other line expense check book. RECEIVING: · Check all food & beverage deliveries for quantity and quality using daily order sheets.· Compare unit prices on invoices to quotation or contract prices to ensure purveyor is charging correctly.· Ensure that request for credit or return procedure is adhered to and reflected on invoices.· Obtain signatures from Executive Chef or Director of Restaurants on receiving sheets.· Reconcile total food, beverage and mini-bar purchases with accounting monthly. STORAGE & ISSUANCE: · Assist in placing food and beverage supplies in their proper storage areas.· Monitor that all products are being properly stored and rotated using the FIFO method.· Monitor that requisitions are properly completed and signed.· Ensure all liquor bottles are stamped and empty bottles are destroyed.· Ensure bottle for bottle issuance of liquor.· Maintain a neat, organized and well stocked storeroom facility. INVENTORIES: · Count all food, beverage and mini-bar inventories on a monthly basis. · Price and extend inventories.· Periodically keep a perpetual inventory on a random number of F&B items.· Establish and monitor par stocks with Executive Chef & F&B Management.· Record all transfers and costs of sales adjustments (i.e. daily cafeteria costs; Champagne for brunch; wine to kitchen for cooking; food to beverage garnishes; dry snacks to OTR; complimentary hors d'ouvres for happy hour). · Responsible for performing any additional duties as requested by the Hotel Controller. · Oversee the administration and ensure compliance with all aspects of the Hotel's Green Purchasing Policy. Make certain that eco-friendly, recycled, organic, and local produces are considered and products order that fall into these categories are tracked. · Assist in ensuring that the Hotel's Green Team remains invigorated, and the mission is upheld, communicated, and enforced throughout the organization as a member of the Team. · BirchStreek knowledge is a plus Qualifications:To perform this job successfully an individual must be able to perform each essential duty to a satisfactory standard. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education: Bachelor's Degree in Finance, Accounting or Business or equivalent experience. License/Certification: N/A Experience: Prior experience in Purchasing/Storeroom or related field. Basic Expectations: Good organizational skills, ability to prioritize and follow-up. The ability to work independently with minimal supervision. Work well under pressure, be able to multi-task and stay focused. Able to work weekends and/or holidays when necessary. Capable of assisting in other accounting duties as needed. Maintaining confidentiality of pertinent hotel data. Knowledge of a variety of food liquor, wines and beer. Supervisory Responsibilities: N/A Language Skills: Ability to communicate orally and provide legible written communication in English with guests/visitors/vendors and hotel staff to their understanding. Mathematical Skills: Computing mathematical calculations correctly. Focusing on details and resolving numerical problems with minimal supervision. Work with calculators, word processor and computers, proficient in Microsoft Office (Word & Excel) Reasoning Ability: Ability to deal with problems involving a few concrete variables in standardized situations. Ability to perform job functions with minimal supervision. Ability to work cohesively with co-workers as part of a team. Ability to work well under pressure, remain calm and resolve problems using good judgment. Physical Ability: Ability to bend, stoop and lift 50lbs. minimum; walk and stand 50% of the day. Able to type on a calculator or computer. The ability to provide clear and pleasant communication. Standards of Conduct:The high ethical standards of The Hay-Adams must be upheld by all members of the company. The policies relative to press relations, equal opportunity, discrimination, sexual harassment, vendor relations, etc., stated in the employee handbook and manuals are inviolable. We pride ourselves on providing a professional caring atmosphere for clients and all fellow employees and will achieve this goal through responsible actions. Note:This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment agreement.
The Hay-Adams is proud to be an equal opportunity workplace dedicated to pursuing and hiring diverse professionals. Equal Opportunity Employer/Veterans/Disabled