Executive Assistant at American Academy of Family Physicians in Leawood, Missouri

Job Description:

American Academy of Family Physicians


We are an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color or any other protected class.

Minorities are encouraged to apply.
EEO Employer / Vets / Disabled.

Leawood
Full time

06-25

Thank you for your interest in careers at AAFP!

The American Academy of Family Physicians and its chapters proudly represent more than 130,000 family physician, resident, and medical student members. Family physicians play a critical role in improving the health of patients, families, and communities across the United States.

The AAFP is committed to helping family physicians improve the health of Americans by advancing the specialty of family medicine, saving members time, and maximizing the value of membership. Our focus every day is to help family physicians spend more time doing what they do best: providing quality and cost-effective patient care. The AAFP delivers value to its members through each of its strategic priorities.

Summary

Hours: Monday-Friday (hybrid)
Travel: Possible 5 days per year

Job Description

When you join the American Academy of Family Physicians (AAFP), you become at the center of transforming health care. You are on the leading edge of ensuring family doctors have what they need to adapt and you’re part of a legacy that has been instrumental in improving and advocating for family medicine since 1947. Make an impact that matters. Be Team AAFP.

SUMMARY OF RESPONSIBILITIES:

The Executive Assistant will primarily support the SVP of Marketing+Communications. This includes maintaining the SVP’s day-to-day calendar, scheduling internal and external meetings and appointments, coordinating all corresponding logistics and resolving schedule conflicts. In addition, this position will assist in preparing agendas or any supplemental documents and may include drafting initial outlines or PowerPoint presentations. The Executive Assistant will help track outstanding projects and ensure that deadlines are met. This position will manage the SVP’s external obligations including coordinating all aspects of travel – airline, lodging, and transportation. This includes managing expense report filing. This position will also pay and keep track of monthly bills for the M+C segment, as well as plan segment wide meetings. Position requires a high degree of professionalism, self-confidence, organization and confidentiality. Candidate must take initiative and be self-directed. Candidate should be proficient in computer skills and collaboration, as well as an excellent communicator.

Other duties as assigned.

REQUIREMENTS:

Associate’s degree or thorough equivalent work experience plus a minimum of six years related experience. Strong communication skills with the ability to effectively communicate and create good working relationships with customers (internal and external) in a helpful and friendly manner. Previous work experience with Executive level staff preferred. Excellent grammar, writing ability, and professional telephone manner required. Strong administrative skills including scheduling group meetings – both live and virtual – and associated documents, arranging travel itineraries, and handling correspondence. Strong computer skills including MS Office Suite (required). Candidates need to be flexible to handle multiple tasks with frequent interruptions; possess strong organizational skills and attention to detail; have strong interpersonal and professional customer service skills.

#LI-Hybrid

At the AAFP we are committed to diversity and creating an inclusive environment for all employees.

We are proud to be an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, age, ethnic or national origin, gender, sexual orientation, gender identity/expression, pregnancy, marital status, religion, physical or mental disability, military/veteran status, or any other protected status.

EEO Employer/Vets/Disabled

For the Hearing Impaired our TTY number is: (913) 906-6333

We thank all respondents for their interest in AAFP.

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Current Employees of AAFP - Please use the internal careers portal to apply for positions.

Equal employment opportunity, including veterans and individuals with disabilities.

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