Special Events Coordinator at University of Kentucky in Lexington, Kentucky

Job Description:

University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting Details Posting Details

Job Title	Special Events Coordinator
Requisition Number	RE49606
Working Title	College of Social Work Event and Meeting Coordinator
Department Name	8T110:College of Social Work
Work Location	Lexington, KY
Grade Level	43
Salary Range	$19.18-30.68/hour
Type of Position	Staff
Position Time Status	Full-Time
Required Education	BA
Click here for more information about equivalencies:	https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience	3 yrs
Required License/Registration/Certification	None.
Physical Requirements	Ability to lift, push, and pull objects up to 25 lbs, sitting or standing for long periods of time, and repetitive motion.
Shift	Monday – Friday; 8:00 am-5:00 pm; and some evening and weekend work is required.
Job Summary	The College of Social Work is seeking an Event and Meeting Coordinator. This position supports faculty and staff by coordinating the logistical aspects of events (i.e., conferences, meetings, trainings). Logistical coordination includes lodging, meals, presenters, equipment, materials, and registration fees. The Event and Meeting Coordinator will identify the appropriate venues and/or vendors for events and negotiate contracts and rate agreements in accordance with budget parameters. Professionalism is essential in this position. The Event and Meeting Coordinator provides on-site coordination for events, troubleshoot issues as they arise, manages participant/lodging lists, transports materials, and maintains event related records in accordance with University, department, and sponsor guidelines. Event responsibilities also include reviewing event related invoices for accuracy, submitting necessary items for payment processing, conducting site visits, and ongoing venue monitoring and evaluations. IEBC (Internal Employee Being Considered).
Skills / Knowledge / Abilities	Time management, attention to detail, written/oral communication, contract negotiation, interpersonal skills, Microsoft Office, organization, public relations, initiative, professionalism Travel will be required
Does this position have supervisory responsibilities?	No
Preferred Education/Experience	Driver’s license preferred.
Deadline to Apply	03/24/2025
Our University Community	We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Please indicate the number of years of experience you have coordinating events.
   • 0
   • More than 0, up through 1 year
   • More than 1 year, up through 3 years
   • More than 3 years, up through 5 years
   • More than 5 years
2. * Please describe your experience coordinating events (i.e., meetings, conferences, receptions). Include what factors you feel make for successful event planning/coordination.

   (Open Ended Question)

3. * Do you have experience coordinating events where multiple people/entities/interests are involved in a single event?
   • No
   • Yes
4. * Where did you first see this position advertised other than on UK's online employment system?
   • HigherEdJobs.com
   • Diverseeducation.com (Diverse Issues in Higher Education)
   • HERCjobs.org (Higher Education Recruitment Consortium)
   • InsightIntoDiversity.com
   • Latinosinhighered.com
   • Indeed.com
   • A Colleague, Friend and/or Family Member
   • UK Job Fair
   • None of the Above

Applicant Documents
Required Documents

1. Resume

Optional Documents

1. Cover Letter

Equal employment opportunity, including veterans and individuals with disabilities.

PI265765925

Salary:

$19.00

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