Administrative Assistant II at Villanova University in Villanova, Pennsylvania

Job Description:

Villanova University

Posting Details

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Posting Details (Default Section)

Posting Number:	20254315S
Position Title:	Administrative Assistant II
Position Type:	Staff
Location:	Villanova, PA
Recruitment Type:	Internal/External Applicants
Work Schedule:	part-time/12-months
Avg Hours Week	25
Department:	186-Physics
Position Summary:	This position reports to the Chairperson and coordinates with the Senior Administrative Assistant to provide administrative support for the department. Responsibilities include: serves as one of the primary contacts for the department; assists visitors, faculty and students; processes payment requests, purchase requisitions, book orders and desk copy requests; maintains and orders office supplies; prepares faculty schedules; maintains syllabi & test files and posts syllabi on the Web; does general filing; maintains bulletin boards; makes preparations for Colloquiums and assists in special events; handles information of a confidential nature. Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and Responsibilities:	Manage student worker budget and Teaching Assistant hours to annual allocated budget. Coordinate Teaching and Research Assistants with faculty. Provide support for Physics Faculty: requesting desk copies, submitting work orders, room requests, new employee equipment/supplies requests Coordinate collection of syllabi and posting to archive Manage capital equipment: inventory and disposal Provide administrative support for colloquia and other departmental events Coordinate the production of the semi-annual alumni newsletter Assist Chair with projects related to alumni, recruitment, and public engagement- updates for digital signage and NovaNetwork. Provide general assistance to students (Dept. and Univ. wide), faculty, and visitors. Perform other duties and assist with projects as assigned.
Minimum Qualifications:	Formal Education High School diploma or equivalent required. Minimum Work Experience 2 years of work experience Specific Job Knowledge Excellent time management, written and oral communication skills, and interpersonal skills. Attention to detail Ability to work collaboratively in a team setting.
Preferred Qualifications:	College degree. Two years secretarial/administrative support experience, preferably in an academic setting. Proficient with Microsoft Office and Adobe Suite. BANNER experience preferred and be willing/able to learn new software as needed.
Physical Requirements and/or Unusual Work Hours:
Special Message to Applicants:
Posting Date:	03/17/2025
Closing Date (11:59pm ET):
Salary Posting Information:	Commensurate with experience.
Salary Band:	11
Job Classification:	non-exempt

References Needed

References Needed

Minimum Number of References Needed	3
Maximum Number of References Needed	3

Supplemental Questions

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1. * How did you first hear of this employment opportunity?
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   • Referred by a current employee
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