G.A. Rogers & Associates has partnered with our Austin, Texas-based client in search of a highly organized and proactive Executive Assistant to provide comprehensive support to their CEO.
The ideal candidate will excel at managing the CEO's schedule, ensuring that their work is well-organized and prioritized, and will assist with various administrative tasks to help our executive office run smoothly.
This opportunity will require ~20% travel.
$70,000-$85,000 - Salary
Key Responsibilities:
- Efficiently manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements.
- Proactively identify and resolve any scheduling conflicts to make the best use of the CEO's time.
- Serve as the primary point of contact for the CEO, screening and prioritizing incoming communications and inquiries.
- Handle a variety of administrative tasks, including drafting correspondence, preparing reports, and managing expenses.
- Anticipate the CEO's needs and provide proactive support to ensure their daily activities proceed without a hitch.
- Attend meetings with the CEO, take detailed notes, and prepare summaries and action points for follow-up.
- Track deadlines, deliverables, and action items to help the CEO stay prepared for upcoming commitments.
- Assist in coordinating and executing special projects and initiatives as directed by the CEO.
- Maintain confidentiality and discretion while handling sensitive information related to the executive office.
Qualifications:
- A bachelor's degree in business administration, communications, or a related field is preferred.
- Proven experience as an executive assistant or a similar role, especially supporting C-level executives, is highly desirable.
- Exceptional organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
- Strong attention to detail and accuracy in all areas of work.
- Ability to travel ~20%
- Excellent written and verbal communication skills, with the ability to interact professionally with both internal and external stakeholders.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Ability to exercise discretion and maintain confidentiality with sensitive information.
- Flexibility and adaptability to meet changing priorities and deadlines.
- A positive attitude, strong work ethic, and a commitment to excellence.