Our client is seeking a dedicated and detail-oriented HR and Accounting Admin to join their team on a full-time basis. This pivotal role combines human resources management, compliance oversight, and accounting functions to ensure seamless operations within the organization. The ideal candidate will be responsible for onboarding new employees, maintaining employee records, supporting payroll processes, overseeing compliance with labor laws, and assisting with various accounting tasks.
Key Responsibilities:
Human Resources
Prepare offer letters and coordinate with IT for new hire set up upon acceptance.
Onboard new employees by disseminating the employee handbook, I-9 forms, and setting up accounts in ADP.
Maintain accurate employee files and circulate training documents as necessary.
Manage time clock systems for hourly employees and oversee 401k plan documentation.
Facilitate healthcare renewals and assist employees with inquiries regarding benefits.
Conduct annual employee handbook updates and maintain updated phone and birthday lists for staff.
Assist in recruitment efforts by vetting resumes and coordinating interviews for open positions.
Compliance
Stay updated on labor law changes and ensure compliance through proper postings.
Prepare annual OSHA 300A logs and conduct semi-annual safety training sessions.
Maintain the company Injury and Illness Prevention Program (IIPP) plan, updating it annually.
Sales Tax Management
Track and renew sales tax certificates while reconciling data between Avalara and Full Circle.
Troubleshoot issues that arise between sales tax systems (Avalara, Full Circle, Shopify).
Apply for sales tax IDs in new states as necessary.
Accounting/Finance
Prepare monthly commission statements for outside showrooms and enter invoices into the accounting system.
Request vendor statements at month-end and prepare AMEX spreadsheets with correct GL coding.
Process manual checks for vendors as needed while ensuring a three-way match for factory invoices.
Ad-Hoc & Systems Support
Test integration of Shopify Retail with Full Circle to ensure seamless operation across platforms.
Assist with ad-hoc assignments within the finance and accounting department as needed.
Qualifications:
Minimum 5 years of Human Resources experience.
Experience working with accounting functions a plus.
Software knowledge including Full Circle, ADP, ERP Systems (i.e. SAP, Oracle, etc.), and Avalara.
Resourceful and proactive; strong problem solving and analytical skills.
Strong attention to detail and accuracy with an exceptional work ethic.
Ability to professionally communicate (verbal and written) at all levels of the business.
Experience working independently as well as strong desire to work in a team environment to accomplish business objectives.
Strong time management and organizational skills; works well in a deadline driven environment.