The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).
Responsibilities
Route all incoming phone calls to the appropriate individuals
Assist other administrative staff with support overflow work
Lead plan production and initial quality control of outgoing documents- including copying, scanning, binding presentations, and compiling pdf documents of project submittals
Perpetuate several different office filing processes and offer general office filing support
Submit orders for office and kitchen supplies
Have strong prioritization skills and a sense of urgency
Organize, review, and allocate incoming mail according to specified procedures
Create a welcoming environment for visitors
Performing various other administrative support functions as needed and assigned
Qualifications
Excellent organizational and multitasking skills
Customer service experience
Attention to detail and proven ability to follow standard procedures is a requirement