Location: Hybrid in Irvine, CA or North Chicago, IL - Cannot be remote
Description:
The Senior Project Manager Events is responsible for the end-to-end event planning and project management support including (not exhaustive) functional and external events such as Yearly All Hands, Aesthetic Diversity Summit, Science of Aging Symposium and Skincare R&D Summit and as well project management for Culture, Capabilities and Onboarding initiatives.
This person will be responsible for guiding the process of thoughtfully planning and executing meaningful, engaging events and ensuring each team member contributes at a high level and meets established goals. This person will set a clear expectation of each engagement and drive outcomes to ensure successful execution of both internal and external meetings.
This is role requires strong project management, event planning and support of several projects and continuous improvements.
The position operates in a highly regulated environment, ensuring compliance to the HCP code and other regulations.
Key Duties and Responsibilities: 60%
Functional and external events such as Yearly All Hands, Aesthetic Diversity Summit, Science of Aging Symposia and Skincare R&D Summit Event Management - location scouting, scheduling and leading planning meetings, coordinating event logistics, communicating with participants, preparing meeting materials, and executing onsite, production vendor management.
Co-ordination with creative agencies for logistics for the Science of Aging events
Agency SLA management and RFPs when appropriate
Maintaining and reconciling event budgets
Management of multiple agencies involved in all aspects of the projects; conducting reviews to maintain alignment on projects and ensuring costs are contained
Plan, coordinate and keep contents to ensure focused meeting cadences and outcomes.
Management of process for all event materials
Creation of communication plans for all meetings and events
Working closely with Business Technology and Digital team to maintain/enhance virtual event processes
PO, invoice, payments management for all events
Operations & Projects: 30%
Creative management and content creation for functional teams presentations
SharePoint ownership for process improvement and content enhancing
Business Processes building and continuous improvements for event planning
Continuous improvement and project coordination support for large scale projects undertaken and led by Director Strategic Planning & Projects & Chief of Staff (i.e Onboarding, Culture, SharePoint).
Develop and maintain event industry knowledge: 5%
Recognise event industry trends and understand current travel guidelines
Maintain excellent venue and destination knowledge
Comply with current pharmaceutical code of practice in relation to meetings and events
Continuously evaluate emerging technological innovations to enhance event production and virtual offerings
Compliance and Governance: 5%
Ensure that all activities related to events are compliant and in line with the internal and external standards
Ensure that payments for KOLs are received on time
Essential experience, skills and competencies
Bachelor's degree in business, Life Science or Project Management
Broad understanding of the pharmaceutical business and strong project management/project planning experience on global projects
Must have extensive experience conceiving, creating, and delivering business presentations to senior management and cross functional teams
Ability to work in a fast-paced, dynamic, evolving environment with previous experience in the pharmaceutical industry
Outstanding organization skills with close attention to detail
Highly professional and Proven Learning Agility
Ability to work well under pressure
Expert technology skills (e.g., MS Office software, SharePoint Skills) especially Smartsheet
Professional experience 7+ years of event/conference management experience
Knowledge/experience of regulated/high compliance sector
Other Requirements (e.g., Travel):
Ability to travel up to 10% internationally, including overnight stays is required
Job ID - 25-34428
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity,
national origin, disability, or status as a protected veteran.