Our client, a well-established Financial Services firm in midtown NYC is looking for an Administrative Assistant / Receptionist to join their team!
We are seeking individuals that can work in Midtown NYC 5x per week in-office.
This is a contract-to-full time hire opportunity, with a lot of room for professional growth over time into other areas of the company (finance, administrative, HR, etc.)
Responsibilities:
Welcome all guests, clients, and vendors cordially, ensuring a professional and hospitable environment.
Manage incoming and outgoing mail, and distribution of deliveries.
Assist departments in clerical tasks such as document preparation, photocopying, and filing.
Maintain office supply inventory and manage office equipment.
Support the organization and facilitation of company events and activities.
Coordinate with building management for maintenance, repairs, and facility-related queries. Ensure safety and cleanliness throughout the office
Support for efficient functioning of the office space, including conference room scheduling and workspace assignments.
Administer company access cards for employees and guests, ensuring security protocols are followed. Maintain accurate records. Coordinate with security staff as needed.
Assisting with onboarding preparation and new hire management.
Requirements:
Associate's or Bachelor's degree preferred
Minimum 1-2 years of experience in managing a front office/receptionist team, experience as a facility coordinator is a plus
Excellent verbal and written communication skills
Professional demeanor with strong interpersonal skills
Attention to detail and problem-solving abilities
Ability to multitask and prioritize workload efficiently