Office Coordinator at Beacon Hill Staffing Group, LLC in Lexington, Massachusetts

Job Description:

Our client, a pharmaceutical company in Lexington, MA, is seeking an Office Coordinator to join their team! This role is onsite in Lexington, MA, full time hours Monday through Friday, temporary with potential to extend, and paying $24/hr. Interested and qualified candidates are encouraged to apply today!



Key Responsibilities

1. 
   Reception
   




• Monitor Ring doorbell during business hours and manage front entrance activity. Receive and route visitors and vendors as needed


• Answer and direct incoming inquiries via email, phone, and in-person. Regularly check voicemailbox and relay messages to the appropriate department or individual


• Monitor and maintain the office lobby, ensuring it is welcoming, clean and organized




2. 
   Office Coordination
   




• Order and maintain appropriate stock of office supplies including kitchen essentials. Regularly check inventory levels to ensure the office is well-equipped and prepare supply orders as needed


• Manage daily breakroom stocking, ensuring that both staff kitchens are equipped with necessary supplies like coffee, tea, fruit, disposable paper goods and cleaning materials


• Monitor and maintain the tidiness, organization and general upkeep of common office areas including kitchens, copy rooms, conference rooms, hotel workstations and outdoor spaces


• Coordinate with the Executive Assistant, Facilities Specialist and/or Property Manager to schedule repairs and maintenance of Lexington office equipment and facility with existing vendors, as needed




3. 
   Shipping and Receiving
   




• Receive, sign for and distribute incoming mail, packages and deliveries to the appropriate departments or staff members


• Coordinate with Facilities Specialist on weekly interoffice exchange of USPS mail delivered to Lowell facility


• Prepare and process outgoing mail and shipments on behalf of Lexington staff, ensuring timely handling and delivery tracking




4. 
   Administrative Support
   




• Assist with scheduling appointments, coordinating meetings, and managing calendars


• Assist the Executive Assistant with planning and coordination of internal meetings and events such as board meetings, team lunches and occasional Employee Engagement Committee initiatives


• Support Executive Assistant and Lexington staff with ad hoc administrative tasks and projects as assigned

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred


• Previous experience as a receptionist, office coordinator, or similar administrative role is highly desirable but not required


• Strong communication skills, both verbal and written


• Friendly, professional, and approachable demeanor with a strong customer-service orientation

• Reliable and dependable; Able to maintain confidentiality and handle sensitive information with discretion

• Excellent computer skills and familiarity with Microsoft Office Suite (Word, Excel, Outlook, etc.)


• Excellent organizational, prioritization and multitasking abilities and strong attention to detail


• Ability to lift and carry packages up to 25 pounds, as needed

Work Environment

• Fast-paced office environment with frequent interactions with guests, staff, and vendors.


• Occasional physical activity, including moving supplies or handling deliveries.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


Benefits Information:


Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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