Receptionist / Office Assistant at Ultimate Staffing Services in Costa Mesa, California

Job Description:

We currently have an opening for a Receptionist / Office Assistant borderline Santa Ana/ Huntington Beach! This will be onsite, Monday to Friday, 8am-5pm!




Please read below and apply
!




DUTIES AND RESPONSIBILITIES:

• Answers, screens, and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee, voice mail, or pager.


• Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations.


• Responds to visitors, clients, and employees in a courteous and professional manner.


• Prepares and forwards Show Kits (Show Labels and Information) accordingly.

• Prepares and forwards inbound/outbound mail and packages.


• Performs general clerical duties including but not limited to filing, photocopying, scanning, faxing, and mailing as required.

• Organizes and maintains CRM file system; files correspondence and other records in CRM files.

• Orders and maintains supplies, arranges for equipment maintenance, and keeps reception area organized.

• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.


• Performs other related duties as assigned by management.

QUALIFICATIONS:



• Two to four years related experience, or equivalent


combination of education and experience.


• Excellent verbal and written communication skills.


• Proficient on Microsoft Office applications.


• Strong interpersonal skills.


• Ability to understand and follow written and verbal instructions


• Ability to deal effectively with a diversity of individuals at all organizational levels.


• Commitment to excellence and high standards.


• Strong organizational skills; able to manage priorities and workflow.


• Keystrokes a minimum of 45 wpm.


• Versatility, flexibility, and a willingness to work within constantly changing


priorities with enthusiasm.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Apply Now