Administrative Assistant for Prominent Law Firm at Ultimate Staffing Services in Columbia, Maryland

Job Description:

Job Title: Administrative Assistant
Location: Annapolis, MD
Salary: $45,000 - $52,000 annually
Industry: Legal



Job Description: Our staffing firm is seeking a highly organized and motivated Administrative Assistant to join a prestigious law firm in Annapolis. This is an exciting, 100% in office opportunity to work in a fast-paced, professional environment, providing essential administrative support to the firm's attorneys and staff.



Responsibilities:

• Manage calendars, schedules, and appointments for attorneys


• Answer and direct phone calls, taking messages when necessary


• Draft, proofread, and edit legal documents, correspondence, and reports


• Maintain filing systems and ensure all legal documents are properly organized


• Assist with client communications and coordinate meetings


• Handle general office duties, including managing office supplies and handling incoming/outgoing mail


• Provide support for billing, accounting, and other administrative tasks


• Collaborate with other team members to ensure smooth office operations

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred


• Minimum of 2 years of administrative experience, ideally within a legal environment


• Strong knowledge of office software, including Microsoft Office Suite


• Excellent organizational and multitasking abilities


• Strong written and verbal communication skills


• Ability to maintain confidentiality and professionalism at all times


• Prior experience working in a law firm or legal setting is a plus

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Apply Now