Job Description:
Vaco is hiring a receptionist for a client of ours in Maitland, FL. This opportunity will be on-site M-F 8am to 5pm with 1 hour for lunch. For immediate consideration apply today!!
Job Responsibilities
Key responsibilities include:
Greeting clients, visitors, and staff with a professional and courteous demeanor and managing check-ins with efficiency.
Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped for use.
Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
Maintaining a clean and organized reception area that reflects the company's commitment to high standards.
Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings.
Monitoring and ordering office supplies in collaboration with the facilities or procurement team.
E-filing through the cloud system.
Adhering to security protocols by managing visitor logs, issuing access badges, and monitoring building entry procedures.
Knowledge of security protocols or experience handling sensitive data.
Required Skills, Experience, and Qualifications
Must-have:
High School Diploma
6 months Receptionist or Administrative Assistant experience
Can successfully use office software, including Microsoft Office Suite and Google Docs without supervision
Strong organizational skills with attention to detail for managing appointments and office tasks.
Ability to handle sensitive information with discretion and maintain confidentiality.
Strong problem-solving skills and the ability to manage last-minute changes efficiently.
Nice-to-have:
Knowledge of corporate protocols, such as handling VIP guests or coordinating executive schedules.
Experience coordinating travel arrangements or managing executive calendars.
Familiarity with customer relationship management (CRM) software or other enterprise tools.
Post-secondary education is a plus.
Hourly Pay Rate: $17.22/hr
Apply Now