A well-established financial services firm in Downtown Manhattan is seeking a seasoned Executive Assistant to provide high-level support to two Senior Partners. This role requires a mature, professional, and detail-oriented individual who thrives in a fast-paced environment and takes pride in delivering exceptional support.
Responsibilities:
Act as a gatekeeper and primary point of contact to a Senior Partner: handling phones, correspondence, emails, and scheduling.
Support a second Senior Partner with cyclical management reporting, vendor and insurance management, and project-based initiatives.
Manage travel arrangements (primarily local).
Create and maintain spreadsheets using Excel for reporting and analysis.
Oversee project management tasks such as software implementations and HR reporting/compliance.
Handle administrative tasks with discretion, professionalism, and efficiency.
Ensure smooth daily operations by anticipating needs and proactively addressing issues.
Assist with billing processes (experience in this area is a plus).
Qualifications:
7+ years of experience as an Executive Assistant within a middle-market professional services firm.
Strong background in both classic executive assistant responsibilities and right-hand support, including project work.
Experience in a financial services firm is a plus but not required.
Proficient in Microsoft Excel and other relevant software.
Highly organized with strong attention to detail and the ability to multitask.
Professional demeanor with excellent communication and interpersonal skills.
Ability to work independently, take initiative, and maintain confidentiality.
Mature, dependable, and committed to adding value in a long-term role.
Base Salary: $85k- $100k plus bonus and benefits
The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
Please send your resume for immediate consideration to: bsedita@adviceny.com
If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
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