Administrative Support Associate II at University of Kentucky in Lexington, Kentucky

Job Description:

University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting Details Posting Details

Job Title	Administrative Support Associate II
Requisition Number	RE49706
Working Title
Department Name	7P610:COLLEGE OF PUBLIC HEALTH
Work Location	Lexington, KY
Grade Level	43
Salary Range	$19.18-30.68/hour
Type of Position	Staff
Position Time Status	Full-Time
Required Education	AA
Click here for more information about equivalencies:	https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience	5 yrs
Required License/Registration/Certification	None
Physical Requirements	Sitting for extended periods of time, repetitive motion
Shift	Primarily days Monday – Friday; 8:00 a.m. – 5:00 p.m. Additional hours as needed to meet department/college needs.
Job Summary	The Administrative Staff Officer will provide comprehensive administrative support to the Associate Dean of Faculty and Staff Advancement (ADFSA), faculty, and staff in the College of Public Health. This role requires strong organizational and communication skills to manage daily tasks and assist in departmental operations, ensuring smooth operations and timely execution of key responsibilities. Primary job duties will include: Calendar and travel support for the ADFSA: Manage the calendar, schedule meetings, book flights, accommodations, and ground transportation for work related travel. Support for Faculty Council: Prepare meeting agendas, take minutes and assist with follow-up tasks to ensure timely execution of decisions made during meetings. Support for Faculty Search Committees: Scheduling meetings, preparing materials and coordinating interview logistics. Coordinate Faculty Candidate Visits: Coordinate logistics including meeting rooms, room reservations, presentations and candidate interactions with key faculty and staff. Other administrative duties including (but not limited to): updating Teams and Sharepoint sites, organization, maintenance and streamlining of filing systems.
Skills / Knowledge / Abilities	MS Office Suite to include Outlook 365, Excel, Word. SAP use and knowledge helpful but not required. Senior or Executive level administrative support.
Does this position have supervisory responsibilities?	No
Preferred Education/Experience
Deadline to Apply	03/31/2025
Our University Community	We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Describe your familiarity with faculty recruitment and hiring processes.

   (Open Ended Question)

2. * Please provide an example of a time you managed numerous responsibilities. How did you stay organized and ensure deadlines were met?

   (Open Ended Question)

3. * Describe your ability to work independently, handling a large, varied and complex workload, including how you address challenges related to balancing attention to detail with working efficiently.

   (Open Ended Question)

4. * Please choose the answer that best describes your number of years of paid, full-time employment experience providing Senior level administrative support.
   • None
   • More than 0, up through 1 year
   • More than 1 year, up through 3 years
   • More than 3 years, up through 5 years
   • More than 5 years
5. * Where did you first see this position advertised other than on UK's online employment system?
   • HigherEdJobs.com
   • Diverseeducation.com (Diverse Issues in Higher Education)
   • HERCjobs.org (Higher Education Recruitment Consortium)
   • InsightIntoDiversity.com
   • Latinosinhighered.com
   • Indeed.com
   • A Colleague, Friend and/or Family Member
   • UK Job Fair
   • None of the Above

Applicant Documents
Required Documents

1. Resume
2. Cover Letter

Optional Documents

Equal employment opportunity, including veterans and individuals with disabilities.

PI266249568

Salary:

$19.00

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