Senior Payroll Specialist at Circana in Chicago, Illinois

Job Description:

Senior Payroll Specialist



Let's be unstoppable together!


At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We have a global commitment to diversity, equity, and inclusion as we believe in the undeniable strength that diversity brings to our business, employees, clients, and communities. With us, you can always bring your full self to work. Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Circana is proud to be Certified™ by Great Place To Work®. This prestigious award is based entirely on what current employees say about their experience working at Circana.

Learn more at www.circana.com.


What will you be doing?


As a Sr. Payroll Specialist, you will manage all aspects of payroll processing, compliance, tax, audits, and employee support. You will play a critical role in ensuring accurate and timely payroll administration while maintaining compliance with multi-state and local payroll laws.


Job Responsibilities

• Process bi-weekly and weekly payroll for employees across multiple U.S. states.
• Review time and attendance records for accuracy, resolving discrepancies within required timelines.
• Validate all payroll transactions within UKG before transmission.
• Conduct pre- and post-payroll audits to ensure accuracy and compliance.
• Respond to payroll-related inquiries promptly and professionally.
• Provide employees with accurate payroll support, ensuring a positive experience.
• Collaborate with the payroll team to execute payroll-related projects and initiatives.
• Partner with Human Resources to ensure timely and accurate processing of new hires, terminations, and employee changes.
• Identify opportunities for process improvement and optimize payroll workflows.
• Support global payroll operations, including Canada and Puerto Rico.
• Adapt to a fast-paced environment with flexibility and attention to detail.

Requirements

• Minimum of 5 years of payroll administration experience in a multi-state organization.
• Experience working with UKG payroll systems.
• Bachelor's degree in related field.
• Strong knowledge of multi-state and local payroll laws.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Analytical mindset with problem-solving abilities.
• Ability to handle sensitive information with confidentiality.
• Proficiency in Microsoft Office Suite

Circana Behaviors


As well as the technical skills, experience and attributes that are required for the role, our shared behaviors sit at the core of our organization. Therefore, we always look for people who can continuously champion these behaviors throughout the business within their day-to-day role:

• Stay Curious: Being hungry to learn and grow, always asking the big questions.
• Seek Clarity: Embracing complexity to create clarity and inspire action.
• Own the Outcome: Being accountable for decisions and taking ownership of our choices.
• Center on the Client: Relentlessly adding value for our customers.
• Be a Challenger: Never complacent, always striving for continuous improvement.
• Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect, and integrity.
• Commit to each other: Contributing to making Circana a great place to work for everyone.

Location


This position can be located in the following area(s): Remote, USA in Central or Eastern Time Zones.



The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An employee's position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. The salary range for this role is $70,000 - $90,000.

This job is also eligible for bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.

An offer of employment may be conditional upon successful completion of a background check in accordance with local legislation and our candidate privacy notice. Your current employer will not be contacted without your permission.

You can apply for this role through the Circana careers website or Intranet site for internal candidates.

The anticipated application deadline for this position is 4/1/25.


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