Administrative Assistant II at Volt in Lake Forest, Illinois

Job Description:

Volt is immediately hiring an Administrative Assistant in Lake Forest, IL, 60045.


As an Administrative Assistant, you will:

• Review and process sales contracts and amendments
• Responsible for checking and analyzing contracts are legible, clean, complete and are aligned with approvals
• Responsible for routing contracts for signature based on pre-determined signature authority tiers
• Responsible for reviewing, summarizing, and logging contract information into company's CRM system
• Save, organize, and maintain accurate files, notes and data in electronic files and trackers
• Perform CRM and log maintenance on an ongoing basis to insure accurate reporting
• Utilize data from the company's CRM system to generate reports, analyze data, and track contracting statuses
• Support internal auditing and monitoring efforts
• Analyze contract and pricing discrepancies and correct, resolve and document findings
• Research equipment shipments, price loads, contract renewals and perform appropriate tasks related to such research
• Respond to requests for end-user pricing eligibility and contract eligibility
• Interface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfilment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loaded
• Participate in and prepare for contracting & pricing policy meetings
• Develop and continuously update departmental SOPs (Standard Operating Procedures)
• Demonstrate understanding of the business structure, processes, and policies
• Perform closing activities as needed
• Meet deadlines and update clients with status
• Responsible for exhibiting professional behaviour with both internal/external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Perform other duties & projects as assigned.
• Understands and is aware of the quality consequences which may occur from the improper performance of their specific job.

The ideal candidate will have:

• Requires a bachelor's degree in a business-related discipline.
• Minimum of 1 year relevant experience in commercial sales contracting and pricing.

Schedule: 1st shift Mon - Fri (08:00am-05:00pm)

This is a Full-time
, Contract opportunity.


Pay Rate: $22 - $23.55 per hour.

*The pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.


Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).


Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please click here or call (866) -898-0005. Please indicate the specifics of the assistance needed.


Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.

The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.


Job ID : 431025 Apply Now