As the Executive Assistant to the CFO, you are the indispensable right hand, skillfully managing intricate scheduling with precision. You will act as the gatekeeper for essential meetings with top stakeholders. Balancing confidentiality with open communication, the EA ensures smooth coordination within the finance department, tackling project management with a keen eye for detail. In essence, you are the behind-the-scenes force that ensures the CFO's operations run flawlessly.
This is a 3-month temporary position with a tremendous opportunity to showcase your skills with this outstanding financial services firm.
Responsibilities
Coordinates calls and meetings (internal and external) and sends out corresponding calendar invitations.
Set up conference calls, video conferencing, and projector equipment, and book conference rooms for events and meetings.
Prepare conference rooms for meetings, as well as the breakdown of room post-meeting.
Maintains multiple calendars and email traffic, responding promptly.
Organize complex travel schedules with many moving parts, plan and arrange extensive international and domestic travel, including, but not limited to preparing trip logistics, agendas, meeting materials, and detailed itineraries, which may require last-minute changes that occur outside of standard working hours and communicate those changes in a timely and organized manner.
Provide administrative support including filing, copying, scanning, typing, and mailing/couriering correspondence. Transcribe and organize meeting notes into a comprehensive document.
Assists callers and communicates messages in a professional and timely manner.
Handle confidential and non-routine information, applying extreme confidentiality and sensitivity in handling this information.
Ideal Experience
Bachelor's Degree with at least 3 years experience in a professional office environment required.
Experience with Concur, Outlook, and Salesforce preferred.
Exceptional Microsoft Office Suite capabilities.
Strong written and verbal communication skills and attention to detail.
Highly self?motivated and self-starter.
Flexibility to operate in a constantly evolving and fast-paced environment.
Excellent time management skills and ability to multi-task and prioritize work.
Ability to treat sensitive/confidential information with appropriate discretion.
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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.