Executive Assistant (Solventum) at 3M Healthcare US Opco LLC in Maplewood, Minnesota

Job Description:

Thank you for your interest in working for our Company. Recruiting the right talent is crucial to our goals. On April 1, 2024, 3M Healthcare underwent a corporate spin-off leading to the creation of a new company named Solventum. We are still in the process of updating our Careers Page and applicant documents, which currently have 3M branding. Please bear with us. In the interim, our Privacy Policy here: https://www.solventum.com/en-us/home/legal/website-privacy-statement/applicant-privacy/ continues to apply to any personal information you submit, and the 3M-branded positions listed on our Careers Page are for Solventum positions. As it was with 3M, at Solventum all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description:

Executive Assistant - Hybrid (Maplewood, MN)

3M Health Care is now Solventum, one of the largest Medical Technology companies in the world.

At Solventum, we enable better, smarter, safer healthcare to improve lives. As a new company with a long legacy of creating breakthrough solutions for our customers' toughest challenges, we pioneer game-changing innovations at the intersection of health, material and data science that change patients' lives for the better while enabling healthcare professionals to perform at their best. Because people, and their wellbeing, are at the heart of every scientific advancement we pursue.

We partner closely with the brightest minds in healthcare to ensure that every solution we create melds the latest technology with compassion and empathy. Because at Solventum, we never stop solving for you.

The Impact You'll Make in this Role

As an Executive Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by:

• Demonstrating exceptional organizational skills and discretion with the ability to prioritize tasks effectively to ensure seamless operations and support to the Executive .


• Exhibiting professionalism, efficiency, and a proactive approach to managing complex schedules, communication, and administrative tasks in a fast-paced and dynamic environment.


• Responsible for calendar management and coordination of multiple complex calendars across the team, including scheduling meetings, events, appointments, and travel arrangements.


• Managing all travel arrangements including flights, accommodations, transportation, and visas.


• Administering travel and entertainment expense submission for the Executive, process purchase orders, and monthly departmental expenses and headcount review.


• Coordinating and preparing agendas and logistics for meetings, including room bookings, catering arrangements, and technical support.


• Organizing meeting notes and minutes, identify follow-up actions, and track progress on open items.


• Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.


• Planning and coordinating onsite and offsite team meetings.


• Handling confidential financial information and maintaining files/archives (electronic/physical).


• Willingness to be on-call; high-energy, and a problem-solving attitude.


• Maintaining organization charts, preparing, and maintaining Excel spreadsheets, database management, tracking and monitoring budgets, maintaining SharePoint and MS Team sites, and preparing reports.


• Assisting with hiring process, talent review process and other Human Resource related processes.


• Assists in preparation and editing of presentations and documents.

Your Skills and Expertise

To set you up for success in this role from day one, Solventum requires (at a minimum) the following qualifications:

• Bachelor's Degree or higher AND Two (2) years of administrative support experience

OR

• High School Diploma/GED from AND Seven (7) years of administrative support experience

AND

In addition to the above requirements, the following are also required:

• Three (3) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment


• Project management experience


• Knowledge of Accounting practices

Additional qualifications that could help you succeed even further in this role include:

• Experience supporting corporate legal executives


• Experience handling confidential, sensitive business information and supporting executive level professionals


• Advanced proficiency in MS Office including Outlook calendaring, MS Teams and Teams Live, Word, Excel, and PowerPoint


• Global support for international teams


• Strong attention to detail and excellent organizational skills


• Strong written and oral communication skills


• Ability to work in a hybrid environment, coming to the office to assist with on-site processes as needed


• Be a notary


• Project management experience

For current employees, internal transfer restrictions may not apply. For more details, contact your local recruiter/HR team.

Work location: Hybrid Eligible - Maplewood, MN

Travel: May include up to 10% (domestic/international)

Relocation Assistance: Is not authorized

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being

Solventum offers many programs to help you live your best life - both physically and financially. To ensure competitive pay and benefits, Solventum regularly benchmarks with other companies that are comparable in size and scope.

Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Solventum Global Terms of Use and Privacy Statement

Applicable to US Applicants Only:The expected compensation range for this position is $82,370 - $100,675, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate's relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.solventum.com/en-us/home/our-company/careers/#Total-Rewards

Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Solventum is committed to maintaining the highest standards of integrity and professionalism in our recruitment process. Applicants must remain alert to fraudulent job postings and recruitment schemes that falsely claim to represent Solventum and seek to exploit job seekers.

Please note that all email communications from Solventum regarding job opportunities with the company will be from an email with a domain of @solventum.com. Be wary of unsolicited emails or messages regarding Solventum job opportunities from emails with other email domains.

Solventum is an equal opportunity employer. Solventum will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

Solventum Global Terms of Use and Privacy Statement

Carefully read these Terms of Use before using this website. Your access to and use of this website and application for a job at Solventum are conditioned on your acceptance and compliance with these terms.

Please access the linked document by clicking here , select the country where you are applying for employment, and review. Before submitting your application you will be asked to confirm your agreement with the
terms.