HR Onboarding and New Employee Coordinator at Wellesley College in Wellesley, Massachusetts

Job Description:

At Wellesley, our mission is to deliver an outstanding liberal arts education
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!




When applying for the position, please ensure a thorough review of the job
details. If you are an internal employee, kindly utilize the internal portal on
Workday for your application. Prepare a comprehensive resume/cv and cover
letter for upload. Acceptable formats for these documents are either PDF
(.pdf) or Word (.doc).




Job Posting Title

HR Onboarding and New Employee Coordinator



Job Description Summary

Admin Non-Exempt



Job Description

Reporting to the Director of Talent Management and Development, this position primarily focuses on new hire onboarding. This position is a primary resource for our onboarding members and assisting new employees (students, administrative staff, faculty, union) for a successful start at Wellesley College.



Primary Position Responsibilities

• Ownership and Upkeep of the New Hire Tracking File : This task involves maintaining and updating the onboarding tasks in the New Hire Tracking file, which is essential as it influences other HR processes.


• Weekly Call with the Employment Team: Schedule these weekly calls with the Employment team and lead the discussion on any blockers or issues during the meeting to ensure timely resolution.


• Ordering and Tracking Onboarding Documents: iMonitor the completion of these forms and background checks, ensuring all required documents are completed and filed promptly.


• Coordinate and Conduct In-Person I-9 Appointments: Reach out to new hires and ensure proper coordination and smooth in-person sessions. This includes booking conference room space to conduct these appointments.


• Monitor Inventory and Distribute New Hire Gifts : Monitory inventory on a regular basis and notify supervisor when there is a need to to re-order supplies or propose new gifts.


• Coordinate Welcome/Benefit Orientation: Send out communication/invitation to new hires. Deliver the 'welcome' portion of the presentation.


• Oversee I-9 Compliance : Alert supervisor of any issues or non-compliant concerns. Stay up-to-date on any changes to I-9 regulation.


• Serve as Backup for HR Office Assistant: Provide support in cases when the HR Office Assistant is out of the office (for example, triage walk-ins to HR office)


• Support Ad-Hoc Projects: Being part of a team means we all help each other during peak times. This role will also help out, as needed, on ad hoc projects.

B
asic Qualifications

• Associates degree or equivalent experience.


• 1-2+ years' administrative experience preferably in Human Resources.

Skills and Abilities

• Excellent organizational, written and verbal communication and presentation skills.


• Experience with Google Suite and Microsoft Office, including Word and Excel.


• Knowledge of employee database systems (such as CSI, Workday).


• Excellent attention to detail with the ability to proactively escalate items as needed.


• Capacity to handle confidential data with discretion and sensitivity.


• Curiosity mindset and ability to learn quickly

All employees hired are strongly encouraged to be up to date with all vaccination and boosters against COVID-19.



Flexwork Arrangement

• This position is primarily a four day in office / one day remote with the understanding that during peak times there may be a need for full weeks onsite.

Company Description



Wellesley's mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community-faculty, students, staff, and alumnae.


Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

• Competitive Compensation : Experience competitive wages ensuring your dedication is recognized and rewarded.


• Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.


• Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.


• Paid Time Off : Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.


• Retirement Savings : Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees


• Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, free onsite and virtual fitness classes and access to cultural and leisure activities throughout metro-Boston.


• Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.


• Tuition and Education Benefits : Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.


• Campus Privileges : Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.

Apply today and take your first step toward a rewarding career with Wellesley College - where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!



Worker Sub-Type

Administrative



Time Type

Full time



EEO Statement


At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.




Wellesley College is an Equal Opportunity Employer,
committed to the diversity of the college community and the curriculum
. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

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