We are seeking a highly skilled and organized Executive Assistant to support the CEO of a prestigious tech company and senior executives at individual businesses within the tech office. In this role, you will be working in a dynamic and multi-faceted environment where you will engage with diverse projects and responsibilities across different business sectors, adapting to varied needs and priorities. This role requires a proactive and resourceful individual with experience in managing executive-level responsibilities in a fast-paced environment.
The position is based in Gaithersburg, MD, and the selected candidate must be available to work In-Office only with core hours from 9AM to 5PM EST, Monday through Friday.
Key Responsibilities:
Provide comprehensive administrative support to the CEO and other senior executives, including managing calendars, scheduling meetings, and coordinating meetings/events.
Serve as the primary point of contact between the executives and both internal and external stakeholders, handling confidential information with discretion.
Prepare agendas, take detailed meeting minutes, and ensure that executives are well-prepared for upcoming meetings.
Draft, edit, and review correspondence, reports, and presentations. Organize and maintain files and documents for easy access and retrieval.
Coordinate executive travel logistics, including itineraries, accommodations, and transportation. Assist with planning and executing events, both business and personal, for the CEO and executives.
Support the daily operations of the tech office, ensuring a seamless flow of communication and information across departments and business units.
Assist with special projects as assigned, tracking deadlines and ensuring follow-through on tasks and deliverables.
Act as a liaison between the tech office and various stakeholders, including clients, vendors, and business partners.
Other duties as needed.
Qualifications:
1-3 years of experience as an Executive Assistant, preferably in a multi-faceted office or high-net-worth environment.
Strong organizational skills with a keen attention to detail and ability to manage multiple priorities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other office softwares.
Excellent verbal and written communication skills, with the ability to interact professionally with senior executives and external stakeholders.
Demonstrated ability to handle sensitive and confidential information with discretion.
Proven ability to work efficiently under pressure and manage time effectively in a fast-paced environment.
Must be able to work in-office in Gaithersburg, MD, and have reliable transportation.
Compensation:
Commensurate with experience
Benefits Summary:
Health, Dental, and Vision insurance
Health Savings Account
Flexible Spending Account
Life Insurance
401(k) Plan
Paid Time Off
Complimentary Benefits and Discount Programs
This role is ideal for a highly motivated individual who thrives in a dynamic and fast-paced environment, enjoys being a key support figure to senior executives, and has the experience and skill set necessary to manage the unique demands of a multi-faceted office. Flexibility and versatility are key, as you'll be at the heart of supporting a diverse portfolio of businesses.