Admissions and Records Officer (CS24-146) at Southern Illinois University Edwardsville in Edwardsville, Illinois

Job Description:

Southern Illinois University Edwardsville


Position Title: Admissions and Records Officer (CS24-146)

Category: Category: Records Management

Location: Edwardsville, IL

Salary: $39,670.00 Annually

Opening Date: 10/04/2024

Division: Enrollment Mgmt

Flsa: Non-Exempt

Job_Number: 00069

Department: Registrar

Closing_Date: 10/21/2024 11:59 PM Central

Description:

Description

The Department of the Registrar is currently accepting applications for an Admissions Records Officer to assist current and prospective students by providing a seamless transfer process. This position includes performing transcript evaluation, interpreting IAI and SIUE program curricula, connecting students with SIUE resources, and assisting the Office of Admissions and Office of the Registrar in identifying these students.

Key Duties and Responsibilities:

• Interpret SIUE course content in each discipline, develop procedures related to acceptance and designation of transfer credit, review and make decisions on external credit equivalency to SIUE curriculum and catalog information.

• Entering and evaluating external credit, prior learning assessment, and other forms of credit evaluation for application of internal credit. Entry, interpretation, updating and retrieval data information by utilizing but not limited to Student Information Systems, Degree Audit System, Document Imaging System, Argos, etc. Provide relevant communication to students, faculty/staff, prospective students, and others in the University Community.

• Conduct research, build, and maintain transfer credit evaluation resources and student information systems equivalency data via review of external and/or internal course catalogs and syllabi.

• Counsel and advise prospective students, continuing students and University community regarding University practices/policies pertaining to but not limited to transfer credit, military and prior learning assessment, curriculum/degree progress, etc. Travel to other campuses and/or community college locations as required.

• Serve students who are making the transition from other institutions or prior experiences to SIUE by providing assistance with but not limited to academic majors/minors, student life, course registration, transcript request, viewing transfer credit, scholarships, student orientation, graduation, and other student support services as needed.

• Participate in special projects and/or appropriate committees. Participate in training opportunities, career development, and/or informational gathering events on or off campus as assigned.

Typical Qualifications

• High school diploma or equivalent.
• Any one or combination totaling three (3) years (36 months) from the categories below:
  • A) Course work in any discipline as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals one (1) year (12 months)
    • 60 semester hours or an Associate’s Degree equals eighteen months (18 months)
    • 90 semester hours equals two (2) years (24 months)
    • 120 semester hours or a Bachelor’s degree equals three (3) years (36 months)
  • B) Work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

Supplemental Information

Civil Service Information: Civil Service Application - FAQs

Application Instructions: How to Apply - Step by Step (Download PDF reader)

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Classification: State Universities Civil Service System Classification Number: 2756 – SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification. (Download PDF reader)

Pre-Employment Screening: External candidates receiving a job offer must undergo pre-employment screening, including a criminal background check. For safety sensitive positions, a drug screen will also be required.

Work Authorization Information: This position does not offer work authorization sponsorship. International students at SIUE on F-1 or J-1 visas are not eligible for full-time or part-time civil service positions with permanent status. F-1 and J-1 visa holders must be enrolled full-time and can only apply for temporary part-time roles working 20 hours or less per week during spring and fall semesters, such as student worker positions, assistantships, and civil service extra help roles. SIUE is a state university, and it's important to highlight that benefits from state-sponsored plans may not be accessible to individuals on F1 or J1 visas.

Accommodation: If you are unable to utilize our online application system and need to request an accommodation, please reach out to us at 618-650-2190 or via email at: careerinfo@siue.edu

Statement of Diversity: SIUE is an Equal Opportunity Employer committed to an inclusive and diverse workforce. We firmly believe in providing equal access and opportunity to individuals across all job titles. We will not discriminate against any person on the basis of race, national origin, ethnicity, color, religion, disability, age, marital status, sex, sexual orientation or veteran’s status.

SIUE cultivates an atmosphere of inclusivity, respect, and warmth that fosters learning and collaboration. Each member of our university community bears the responsibility of actively contributing to this enriching campus environment. We encourage individuals who are dedicated to upholding these values to apply.

To learn more about SIUE's Mission and statement on diversity, please visit:https://www.siue.edu/about/mission-goals-plans/index.shtml.

We value your interest and look forward to reviewing your application. For questions or more information, please email careerinfo@siue.edu.

Agency: Southern Illinois University - Edwardsville

Address: 1040 Rendleman Hall Edwardsville, Illinois, 62026

Website: https://www.siue.edu/

Benefits:

SIUE offers an exceptional array of benefits to all full-time and part-time employees (50% or more receive benefits accrued at the percentage of appointment) including:

• Medical, dental, and vision insurance;
• University tuition waivers (full-time receive 100% waiver of tuition)
• Life insurance;
• SURS retirement plan;
• Supplemental retirement savings plans;
• Paid vacation and sick leave accrual;
• Generous holiday schedule/paid holidays;
• WorkLife programs;
• Employee Assistance Program (mental health and wellness);
• Employee discounts (local and national retailers);
• Flexible Spending Account Program;

For more about our benefits and employee services, visit: https://www.siue.edu/human-resources/benefits

PI251071637

Salary:

$39.00

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