Accounts Payable Supervisor at Roth Staffing Companies in Sacramento, California
Posted in Other about 2 hours ago.
Job Description:
Job Description: The Accounts Payable Supervisor will manage the accounts payable team and ensure the efficient and accurate processing of invoices, payments, and vendor communications. The ideal candidate will have a strong background in accounts payable processes, team leadership, and process improvement. The Accounts Payable Supervisor will also work closely with other finance departments to ensure seamless financial operations.
Key Responsibilities:
Supervision of Accounts Payable Team:
- Lead, mentor, and oversee the day-to-day operations of the accounts payable team.
- Assign tasks, set performance goals, and monitor team productivity and accuracy.
- Provide training and support to team members, ensuring adherence to company policies and procedures.
Invoice Processing and Payment:
- Oversee the processing of vendor invoices, ensuring accuracy and timeliness.
- Ensure all invoices are properly coded, approved, and entered into the accounting system.
- Manage weekly and monthly payment runs, including checks, ACH payments, and wire transfers.
Vendor Relationship Management:
- Build and maintain strong relationships with vendors, addressing payment or invoice-related issues promptly.
- Negotiate favorable payment terms with vendors and handle disputes or discrepancies.
- Ensure that vendor accounts are reconciled regularly.
Month-End Close and Reconciliation:
- Ensure the accurate and timely close of accounts payable during the month-end close process.
- Reconcile AP sub-ledger to the general ledger and resolve any discrepancies.
- Prepare accounts payable reports and analysis for management as part of the financial reporting process.
Compliance and Internal Controls:
- Ensure compliance with company policies, GAAP, and applicable regulations related to accounts payable.
- Develop, implement, and enforce policies and procedures to maintain strong internal controls within the AP department.
- Assist with internal and external audits, providing necessary documentation and explanations.
Process Improvement and Automation:
- Identify opportunities for process improvements and efficiencies in the accounts payable function.
- Implement best practices and drive automation initiatives to streamline the AP process.
- Collaborate with IT and other departments to integrate new systems or improve existing software.
Expense Management:
- Oversee employee expense report processing and corporate credit card reconciliations, ensuring compliance with company policies.
- Review and approve expense reports for reimbursement, ensuring proper documentation and compliance.
Cash Flow Management:
- Work closely with the treasury or finance team to manage cash flow requirements related to payables.
- Monitor aging of payables to ensure timely payments and maintain positive vendor relationships.
Qualifications:
- 5+ years of experience in accounts payable, with at least 2 years in a supervisory or team lead role.
- Strong knowledge of accounts payable processes, including invoice processing, payment terms, and vendor management.
- Proficiency in accounting software (e.g., SAP, Oracle, NetSuite) and Microsoft Excel.
- Excellent leadership and communication skills, with the ability to mentor and motivate a team.
- Strong organizational and problem-solving skills with high attention to detail.
- Knowledge of GAAP and experience with internal controls and audits.
- Ability to work und
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