Our client, Princeton University, has an immediate need for a Part Time Executive Assistant. As an Executive Assistant, you will play a crucial role in supporting the daily operations of the department. Your primary responsibilities will include managing administrative tasks, coordinating events, and ensuring the office runs smoothly. This position requires you to be on-site, working closely with the team to maintain an efficient work environment. The ideal candidate will be proficient in Microsoft Office Suite and Google Docs, possess excellent organizational skills, and be able to handle various tasks efficiently. There is a strong preference for a candidate who has previously worked in higher education before. This will be a fully on site position that will start as part time and has the potential for full time hours as the department's needs change.
Key Responsibilities:
Administrative Support:
Provide comprehensive administrative assistance to staff members.
Manage calendars, schedule appointments, and coordinate meetings where needed
Prepare and format documents, reports, and presentations using MS Office and Google Docs.
Event Planning:
Assist in planning and organizing company events, meetings, and team-building activities.
Handle logistics such as venue selection, catering, and materials preparation
Office Management:
Monitor and maintain office supplies; order and restock as necessary.
Ensure the office environment is tidy and organized.
Address office maintenance needs and liaise with service providers when required.
Ad Hoc Administrative Tasks:
Assist with special projects as assigned by staff.
Perform data entry and maintain accurate records.
Support team members with various administrative tasks as needed.
Qualifications:
Proven experience as an administrative assistant or in a similar role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Docs.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Ability to multitask and prioritize tasks effectively.
Positive attitude and a proactive approach to problem-solving.
High level of discretion and confidentiality.
Please forward resume for immediate consideration at https://www.jjstaff.com/apply-now/