Our client, a full-service general contracting and construction management firm specializing in new construction and real estate development is seeking an experienced Office Manager to add to their team.
The successful candidate will have a strong understanding of the construction industry and excellent organizational and communication skills.
DUTIES & ESSENTIAL JOB FUNCTIONS
Monitor all paperwork associated with our construction projects: contracts, change orders, AP/AR, invoicing, etc.
Assist Project Manager with monitoring projects & change orders and making sure that they are on schedule and on budget
Make sure all employee files are up to date & that new hires complete all necessary paperwork
Generate cash flow reports & be responsible for bookkeeping using QuickBooks
Generate reports using Microsoft Excel
Communicate with customers and vendors via email and phone
Prioritize work and manage multiple moving parts successfully
Create/Set up files for; customers, vendors, contractors, and employees
Post recurring entries
Create any new accounts as needed
Routinely review financials for accuracy
Prepare special reports as requested
Compile information for annual general liability and workers' compensation insurance audit information
Compile year-end audit material and tax information for outside accountants
Work with Vendors and Project Managers to resolve pricing differences on invoices and resolve any expense that does not have a purchase order
Perform all banking functions
Process all Accounts Payable
Ensure all vendors have submitted a W-9 form and current Certificate(s) of Insurance with the appropriate limits
Maintain certificates of insurance for General Liability and Workers Compensation annual audit
Ensure that all invoices and purchase orders are approved by appropriate personnel before being processed for payment
Print and assemble all checks with appropriate backup (invoices) and lien releases to be signed
Review subcontractor agreements and insurance expiration date before releasing checks
Obtain appropriate Lien Release paperwork from the vendor prior to releasing checks
Verify Vendor Federal ID/social security numbers for printing 1099's at year-end
QUALIFICATIONS
Experience working in an administrative position in a construction office or similar company
Excellent project management, analytical, interpersonal, oral and written communication skills.
Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude.
Dedicated to superior client service.
Strong organizational and analytical skills
Strong attention to detail and good follow-through skills
Computer savvy and proficient in Microsoft Office products and QuickBooks or like software
Knowledge of bookkeeping and financial reports
Committed to professional development
This is an on-site position located in Falmouth. Compensation will depend on experience and includes a stipend for healthcare benefits and paid time off. Additional benefits in process.
ProSearch is proud to be an affirmative action / equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender/sex, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.