Day to Day Category Management Operations support.
Job Functions & Responsibilities
Prepare bid documents, price inquiries and addendums for all the various client departments for consulting, human resources, legal, and services contracts.
Ensure all required contract documents are in compliance and complete, and execute agreements, change orders, releases, etc. up to the predetermined $25,000 limit.
Obtain RFP Q-Numbers on behalf of Senior Procurement Agent, and add new RFQs to RFQ Bid Tracking System, in the Buyer's name.
Prepare purchase orders and purchase order releases as well as Appendices based on established templates.
Obtain list of potential bidders for specific solicitation. Obtain list of potential MWBE bidders from SDP Director for use on solicitations, as directed.
Draft preliminary Contract Reporter Ad for issuance in the assigned buyer's name, for all Procurement Division sectors. Draft Bid Document transmittal memorandum in the assigned buyer's name.
Obtain missing bid/contract submittal requirements. Assemble unsuccessful bid proposals for transmittal to IRC storage. Retrieve contract files from IRC, as requested.
Assist in MWBE contract award data collection for the Supplier Diversity Program.
Assist in collection of necessary information for Trustee approval of contracts /extensions.
Skills
SAP and Ariba
Microsoft Office
Highly collaborative and team-oriented, with ability to build relationships with suppliers and technical and business resources.
Proactive, innovative, organized and able to yield outcomes quickly.
Solid presentation, verbal and written communication skills.
Sense of humor helps in a fast-paced environment
Equal Opportunity Employer: ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.