Business Administrator at Stanford University in Palo Alto, California

Job Description:

Business Administrator🔍Doerr School of Sustainability, Stanford, California, United StatesNew📁Administration📅4 days ago Post Date📅104887 Requisition #This position is based on Stanford's main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.
About Us

The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change.For more information on the school, click here.A new, global-facing publication to be based at the Stanford Doerr School of Sustainability aims to become a go-to platform for ideas from sustainability change-agents - a platform that broadens the sustainability conversation, helping to clarify actionable approaches for impact. The publication seeks a full-time business administrator with proven skills in planning, budgeting, project management and human resources. This is an opportunity to be a key member of a team creating a publication featuring frontier ideas, diverse voices, innovative analysis, and illuminating debate about one of the most crucial and complex issues of our time - a publication based at Stanford, which has a new sustainability school that is plowing fresh intellectual ground.The business administrator will work closely with the publication's editor-in-chief and other members of the leadership team as the publication and team grow. The person also will interact with the publication's advisory committee and other stakeholders. The business administrator will report to the editor-in-chief.


Your Responsibilities will include:

Developing and maintaining the publication's budget, in consultation with the publication's leadership on budget priorities and strategy and working with relevant Doerr School Dean's Office units and other Stanford offices on budgeting procedures.Overseeing and executing project management across the publication's work streams, including: designing, building, and managing an efficient and effective system of project-management software that will be used by the publication's leadership and staff; calculating and sequencing timeframes for various streams of deliverables; working with outside contractors and internal staff to monitor progress on deliverables; identifying any issues in that progress; structuring strategic discussions with, and writing reports that include recommending solutions to, the publication's leadership about the implications of that progress on the publication's broader strategy.In consultation with the publication's leadership about hiring strategy, managing the hiring process and its workflow, including: drafting job postings for leadership review that comply with Stanford human-resources policy; overseeing and executing communication with job applicants throughout the hiring process; assisting leadership in reviewing applicants; and working with necessary offices at the Doerr School and elsewhere at Stanford to execute hiring agreements and to assist with onboarding new hires.Researching and managing the creation and maintenance of the publication's distribution list. In consultation with the publication's leadership about strategic priorities, planning and developing agendas for, and overseeing the logistics of, meetings with the publication's advisory committee, and managing certain communication with committee members.Planning, designing, and drafting presentations about the publication for a variety of internal and external audiences. Administrative duties including expense accounting, program planning, payment of authors and other contractors, and some scheduling.

To be successful in this position, you will need:
Education & Experience:Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:

Demonstrated ability to prioritize own work and multi-task.Demonstrated excellent organizational skills.Demonstrated ability to take initiative and ownership of projects.Ability to communicate effectively both orally and in writing.Ability to routinely and independently exercise sound judgment in making decisions.Demonstrated experience working independently and as part of a team.Relevant subject matter knowledge.Ability to direct the work of others, for jobs requiring supervision.

In addition, preferred qualifications include:

Experience in a senior administrative role of a growing organization and demonstrated ability to succeed in such a role.Knowledge of Stanford University systems and policiesComfort with the change inherent in building a new enterprise.Experience with project management, including project-management softwareExperience with hiring processesExperience conceptualizing, designing, and drafting slide presentations

The expected pay range for this position is $99,015 to $126,383 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
How to Apply

We invite you to apply for this position by clicking on the "Apply for Job" button.
Why Stanford is for You


Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.


Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.


Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.Additional Information

• Schedule: Full-time


• Job Code: 4121


• Employee Status: Regular


• Grade: H


• Requisition ID: 104887


• Work Arrangement : Hybrid Eligible

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