Assistant Registrar at Northern Essex Community College in Haverhill, Massachusetts

Job Description:

Category:: Student Services and Support

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Department:: Haverhill Registrar - 4130

Locations:: Haverhill, MA

Posted:: Oct 8, 2024

Closes:: Open Until Filled

Type:: Full-time

Ref. No.:: 315867

Position ID:: 181860

Job Description:

POSITION: Full-Time Assistant Registrar (Staff Assistant): Enrollment Services; Haverhill Campus; 37.5 hours per week; Non-Unit Professional Position

SUMMARY: Northern Essex Community College is seeking a dynamic and experienced professional to assume the Assistant Registrar position. This position serves as a member of the Student Affairs Team under the leadership of the Registrar. Primary duties include providing support to the Registrar in the following areas: managing data systems and applications, proactive and responsive communication to students and faculty, graduation planning, classroom scheduling, graduation planning and execution, degree audits, and various reporting for the Commonwealth of Massachusetts. This position will serve as a collaborative and productive member of the Student Affairs Team, working to meet the goals of the department and the College.

RESPONSIBILITIES:

Reporting to the Registrar the successful candidate will:

• Under the leadership of the Registrar, the Assistant Register provides support to the College Registrar for all aspects of the operations and policies within this area.


• Represents the Office of the Registrar on committees as requested and appropriate.


• Support all systems and applications including Ellucian Banner, DegreeWorks, ZogoTech, Navigate by EAB and CollegeNET 25live.


• Supervise evaluation of transfer credit, issue diplomas, verify enrollment and graduation, assist with final exam schedule.


• Assist with the College's Master Course Schedule in addition to room scheduling using 25live and Banner.


• Perform data entry and respond to phone calls and emails to the Registrar and other areas of Enrollment Services as needed.


• Assist with planning and managing graduation and the degree audit process with direction from the Registrar.


• Manage the communication to faculty regarding No Show (NS) and final rosters.


• Responsible for supporting initiatives related to NECCUM, the Northeast Consortium of Colleges and Universities in Massachusetts.


• Work collaboratively across academic and administrative units to assure accuracy and consistency of information and policies.


• Collaborate with other areas of the college on projects and best practices that align with NECC's mission and vision.

Requirements:

MINIMUM QUALIFICATIONS:

• Bachelor's degree


• A minimum of 2 years working in an administrative position in a college setting


• Must be able to communicate clearly and concisely with a diverse population of faculty, staff, and students at all levels


• Solid technical working knowledge of Student Information Management software systems such as Ellucian Banner, PeopleSoft Workday, Jenzabar


• Proven ability to build consensus and work effectively within a cross-functional team


• Excellent interpersonal skills to work effectively, and in a collegial and professional manner, with students, faculty, staff, internal and external constituents


• Excellent organizational and time management skills


• Proficiency with Microsoft Office Suite


• Strong attention to detail, ability to multi-task, work under pressure with interruptions, meet established deadlines, and work effectively on a team


• Sensitivity to cultural diversity and ability to interact effectively with people of all ages and diverse backgrounds


• Commitment to the mission and core values of Northern Essex Community College

PREFERRED QUALIFICATIONS:

• Experience working in a community college, particularly the Massachusetts system.


• Bilingual (Spanish/English)


• Experience working with and supporting a culturally diverse population

BACKGROUND CHECK: Candidates will be required to pass a CORI and SORI check as a condition of employment.

Additional Information:

SALARY: Anticipated starting salary range is $62,000.00 - $67,000.00 annually with complete fringe benefit package including competitive health insurance, dental insurance, basic life insurance, long-term disability insurance, paid sick, vacation and personal leave, educational benefits for employee/spouse/dependents, and excellent retirement benefits.

ANTICIPATED START DATE: December 2024

Application Instructions:

TO APPLY: To be considered for this position click on the "Apply Now" button, you will be prompted to set up a new account or login to an existing account. You will be able to upload the following required documents for consideration:

• Cover Letter, describing your qualifications and/or how you may be best suited for the role


• Resume/CV

Review of applications will begin 5 business days from the posting date and will continue until the position is filled.

**Please note that finalist candidates will be asked to provide contact information for three (3) professional references, including current supervisor (or at least two previous supervisors)

DEADLINE: Open until filled

Northern Essex Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, Elizabete Trelegan (Assistant Director of Human Resources, B-219,978-556-3928/ etrelegan@necc.mass.edu), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. Northern Essex Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found on the disclosure page of the College's website at: http://www.necc.mass.edu/clery

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