Administrative Assistant at Rollins College in Winter Park, Florida

Job Description:

Job no: 493721

Work type: Staff (Full-Time)

Location: Orlando, FL, Winter Park, FL

Categories: Art & Art History

Division: Academic Affairs

Rollins is the best college in Florida, but don't just take our word for it. See what the experts are saying. Explore all of the ways Rollins is top ranked-from our academic excellence and expert faculty to our unparalleled campus and one-of-a-kind study abroad opportunities.



For the 15th consecutive year, Rollins College has been named a "Great College to Work For"! Be a part of the Rollins experience and find a place where you belong. Ready to join us?

Benefits
& Perks:

• Paid Time Off (vacation, sick and personal time), paid Holidays AND paid College Closure Days!


• Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)


• 100% Employer-Funded Health Reimbursement Account ($125+/month)


• 100% Employer-Paid Short & Long Term Disability Insurance


• Domestic Partner Benefits


• 11.5% Employer Retirement Contributions


• Discounted On-Campus Dining Meal Plans


• FREE On-Campus Parking


• FREE Access to Campus Amenities (gyms, pools, library, sporting events and more)


• FREE Full Tuition for Employees and their Families


• Pet Insurance


• 100% Employer-Funded Employee Assistance Program


• Flexible Spending Accounts


• Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching


• Plus More!

Additional Perks:

• Rollins College is conveniently located on multiple Lynx Bus Routes (Winter Park/Rosemont-9 & Winter Park/Springs Village-23) and within walking distance from the Winter Park SunRail Station
  


• 
  Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards, and more)


• FREE E-Training Courses & Professional Development Opportunities


• IT Software & Laptop Discounts (Apple, Lenovo, and more)


• College Bookstore Discounts


• Annual Service Awards & Recognition Programs


• Plus More!

Rollins offers an hourly rate of $18.54, along with our generous benefits package. Click here to review our full benefits package.

Primary Job Functions:

Join the Department of Art and Art History as a dedicated and service-oriented Administrative Assistant! The Administrative Assistant supports these departments by managing administrative tasks, coordinating events, overseeing budgets, and much more. If you have a keen eye for detail and a passion for supporting academic excellence, we invite you to be a part of our dynamic campus community.

• Greet visitors and provide information.


• Support faculty with administrative tasks.


• Manage work-study students.


• Schedule and coordinate meetings/events.


• Handle event advertising and social media.


• Archive capstone works.


• Coordinate course scheduling.


• Manage scholarships and communications.


• Provide tours and liaise with prospective students.


• Oversee and reconcile budgets.


• Process orders and reimbursements.


• Take and verify meeting minutes.


• Manage photography equipment.


• Monitor art studios and supplies.


• Answer and route calls.


• Maintain office systems and supplies.


• Sort mail and prepare travel reports.


• Track room reservations and course enrollments.


• Proctor exams and troubleshoot IT issues.


• Update faculty schedules and post changes.


• Making travel, accommodation, and meal arrangements for faculty and visitors.


• Scheduling and assisting in faculty searches and hiring processes as needed.

Key Position Competencies:

• Service-Orientation


• Adaptability


• Organization


• Proactive Anticipation of Needs


• Solution-Oriented


• Communication


• Computer/Technical Skills


• Mentorship


• Project Management
  
  


• Reliability and Accountability


• Service-Oriented

Minimum Qualifications:

• At least 2 years of related job experience (e.g. office, customer service, etc.).


• High school diploma (Bachelor's Degree preferred).

Knowledge, Skills &
Abilities:

• Knowledge and practice of organizational and time management skills.


• Strong technology aptitude to learn and utilize digital tools such as event management technology, email marketing, content management, etc.


• Computer fluency including Microsoft Office Suite, ability to learn and utilize CRM database, reporting tools, and other technology/systems.


• Ability to maintain and update files and records with a high degree of accuracy.


• Ability to analyze information and make judgement decisions.


• Ability to manage multiple projects with accuracy.


• Strong communication skills to deal effectively with faculty, staff, and students.

Work Schedule:

The Administrative Assistant role is a full-time 12-month appointment, scheduled to work 37.5 hours per week during academic year and 21.5 hours per week during summer, for a total of 1,742 hours annually. Work hours are Monday - Friday between the core hours of 8:30am - 5:00pm. Schedule will be discussed during the interview process. Overtime may be required to meet business needs.

Work Environment:

• This is an in-person, campus-based position, working in an open office environment.


• Work requires visual strain due to computer usage.

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

1. Resume


2. Cover Letter (optional)

Screening of applications will begin immediately.

Our Service
Excellence Philosophy:

At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.



Click here to learn more about our commitment to Service Excellence at Rollins College!

Diversity & Inclusion at Rollins:

Rollins is committed to fostering a diverse and inclusive campus community, and the College celebrates the open exchange of ideas within a climate of civility and mutual respect. We view differences-from race and ethnicity to sexual orientation and political perspectives-as rich opportunities for understanding, learning, and growth. To learn more, please click here.


Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.

FLSA Status:

Non-Exempt

Service Months:

12

Advertised: 22 Oct 2024 Eastern Daylight Time

Applications close: 28 Oct 2024 Eastern Daylight Time