Program Coordinator, Communities & Governance Practice at IREX in Washington, Washington DC

Job Description:

IREX


Job Category: Communities & Governance Practice
Requisition Number: PROGR003119

November 7, 2024
Full-Time
Kyiv, 01004, UKR

Job Details

Description

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

The Program Coordinator will execute general administrative duties necessary for effective program implementation, including, but not limited to, organization of events and meetings, drafting agreements and processing payments, desk research and writing assignments, internal coordination, reporting, coordination of the communication with various stakeholders.

The Program Coordinator will be primarily engaged in activities under UNITY's Objective 3, Youth Drive Pluralism and Respect for Diversity.

Ukraine National Identity through Youth (UNITY) is a seven-and-a-half-year, USAID-funded program that supports youth leadership towards a values-based Ukrainian identity. UNITY supports youth innovation and entrepreneurship, fosters active participation in decision-making processes and facilitates youth engagement in problem solving at the national and local levels.

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background & Skills

• Bachelor's degree in public policy, management and administration, political science or related field.
• Minimum of 2 years of relevant work experience required.
• Work experience on youth empowerment projects/programs at an NGO/INGO preferred.
• Understanding of the project management cycle desired.
• Native level Ukrainian and fluency in English required.
• Practical experience using Microsoft 365.
• Excellent attention to detail and strong organizational skills including time management, ability to prioritize in order to work well in a fast-paced working environment, and ability to remain flexible while adhering to strict deadlines.
• Excellent interpersonal, customer service, and communications skills, both oral and written required.
• Ability to follow oral and written instructions well.
• Positive attitude and willingness to support and assist colleagues.
• Must demonstrate valid proof of unrestricted work authorization in Ukraine.

Your Daily Tasks

• Provides administrative, logistical and programmatic support to the UNITY program.
• Assists in the organization of program events, such as trainings, workshops and conferences.
• Provides oral and written translation (English-Ukrainian/Ukrainian-English) of the program materials or at program events.
• Collaborates with team members to gather and draft relevant information for project activities.
• Collects and analyze data to track progress and evaluate the impact of project activities.
• Ensures compliance with relevant rules, regulations, and organizational policies and procedures.
• Contributes to the preparation of reports, presentations, and other deliverables.
• Drafts and sends correspondence to relevant stakeholders, including emails, letters, memos, and other forms of communication.
• Interacts with stakeholders, partners, and fellow IREX employees to exchange information, provide updates, and address inquiries or concerns.
• Seeks guidance and/or obtain approval from supervisor or senior management before engaging with stakeholders, particularly in sensitive or important matters.
• Collaborates with the finance team or relevant stakeholders to ensure accurate and timely financial reporting.
• Prepares financial documents, reports, and budgets as needed.
• Maintains proper documentation and records related to financial transactions and compliance activities.
• Seeks feedback from team members and utilizes it to make informed decisions and improve project outcomes.
• Takes ownership of decisions and actions, assuming responsibility for individual activities.
• Other duties as assigned.

You will Get:

Committed, passionate, collaborative, and mission-driven colleagues who make IREX a good place to work. You will receive best-in-class learning, development, and growth opportunities, as well as a comprehensive benefits package designed to help you thrive. This includes a well-being and employee assistance program, health coverage, a flexible work schedule, a generous PTO policy, a technology stipend, a diverse and inclusive work environment, and many more benefits.

We conduct background checks on all successful candidates.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.

PI254454018

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