Job Description:
Office Specialist-L
Position Title Office Specialist-L
Department Campus Activities Office
Duration of Position Full year / Full time
Work schedule (other than Regular hours)
Employee Type Staff
Job Type
Posting Date 10/31/2024
Posting Removal Date
Union Representation CWA
Posting Number AS556P
Pay Rate $19.97 per hour
About Vassar College	
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the homelands of the Munsee Lenape.
Vassar College is deeply committed to increasing the diversity of the campus community and to promoting an environment of equality, inclusion, and respect for difference. The College is an Equal Opportunity and Affirmative Action employer, and especially welcomes applications from veterans, women, individuals with disabilities, and members of racial, ethnic, and other historically underrepresented groups.
Vassar College is a smoke-free, tobacco-free campus.
Position Summary and Responsibilities	
The Office Specialist within the Campus Activities Office (CAO) registers and provides logistical support for all on campus events, programs, lectures, meetings, and assemblies. The Office Specialist facilitates interaction among members of the Vassar community by promoting and supporting a wide range of programs that contribute to the intellectual, cultural and social well-being of our campus. This position reports to the Assistant Dean for Campus Activities and interacts regularly with faculty, staff, students and people external to the campus.
Responsibilities
- Calendar and event management for all programs, events, meetings, and conferences occurring on campus.
- Work with academic, administrative offices and student organizations to schedule, plan and implement events.
- Serve as primary power-user for EMS software on managing the campus calendar and all event reservation approvals.
- Submit work tickets using the TMA system or EMS for the successful coordination of all events.
- Provide bi-annual training for campus community re: EMS scheduling systems, campus calendar.
- Provide clerical support for all contracts by maintaining files and faxing/scanning for all VSA and CAO contracts.
- Maintain key permission lists ensuring event organizers have access for approved room reservations.
- Assist in planning commencement and convocation.
- Serve as back up for Campus Activities Office Administrative Assistant as needed.
- Supervise a student assistant for scheduling needs.
Qualifications
Required
- Three to five years of administrative support experience or equivalent combination of education and experience.
- Demonstrated ability to work and communicate effectively with diverse constituencies and competence in oral and written communications.
- Tact, diplomacy and the ability to exercise discretion and confidentiality are required, as is a demonstrated ability to exercise resourcefulness and professionalism while managing multiple tasks simultaneously.
- Strong time management and organizational skills, attention to detail, and the ability to apply independent judgment with limited supervision and instruction.
- Excellent computer skills and experience required, including Microsoft Word and Excel, Google suite of office tools, and database management systems.
- Ability to work occasional nights and weekends to support campus events.
Preferred
- Associates degree or higher.
- Prior work experience in a College or University setting.
- Proficient in EMS and TMA software programs.
Compensation	
Special Instructions to Applicants
To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately. If you have any questions, please contact Human Resources, 845-437-5820.
For full consideration applicants should apply by
Anticipated Start Date
Anticipated End Date
Quicklink for Posting
https://employment.vassar.edu/postings/4176
Open Until Filled
Yes
To apply, visit https://employment.vassar.edu/postings/4191
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