Assistant Director of Administrative Operations at University of Pittsburgh in Pittsburgh, Pennsylvania

Job Description:

Assistant Director of Administrative Operations

Fanny Edel Falk Elementary is a K-8 tuition-based campus laboratory school affiliated with the School of Education at the University of Pittsburgh. Since 1931 Falk has been known for providing a learning environment that is grounded in community, diversity, progressive and experiential education, individualized instruction and a low teacher-student ratio.

The Assistant Director of Administrative Operations for the Falk Laboratory School serves as the strategic advisor and leader over the administrative staff team of the school. Reporting to the Director of the School, the Assistant Director of Administrative Operations will work closely with the Director of the School, the faculty leadership team, and the Falk School Board.

The Assistant Director of Administrative Operations provides leadership and direction on all aspects of the School’s business operations, including staff development and management, strategic planning, fiscal operations, marketing and communications, human resources, and facilities resource management. This person ensures that there is an effective and a strong administrative staff infrastructure for the School.

The Assistant Director of Administrative Operations is responsible for ensuring financial budgeting and projecting is accurate and effective, managing all personnel related actions such as hiring, terminating, leave actions, and Child Protection Clearances compliance. The Assistant Director will approve large expenses and facility requests, be involved in resolving tuition collection issues, and be the liaison with the central School of Education Dean’s office as well as university units on issues related to fiscal operations, human resources matters, and legal compliance concerns.

The Assistant Director of Administrative Operations will supervise a team of several staff members and ensure effective and efficient non-curricular functioning of the school. This role also interacts with all community members of Falk School, including students, parents, and teachers. Excellent problem solving and customer service skills are essential in representing the school and ensuring issues and school needs are addressed. Some evening and weekend events required.

Proof of negative TB test required upon hire.

Masters in business, operations, leadership, or related field preferred. Experience in a managerial or supervisory role is essential. Must have experience leading a team effectively as well as oversight in financial and personnel operations. Excellent organizational and communications skills.

Job Summary

Assists in the complex management of daily operations and concurrent administrative functions of a major University organizational unit or a major academic and research department within a school or college. Controls expenditures, develops projects, and ensures regulatory compliance.

Essential Functions

• Assists in directing activities related to the daily operations of the University and/or major academic/research unit. Manages multiple, concurrent administrative functions including finance, human resources, payroll, accounting, grants, facility operations, property control, purchasing, and security.
• Facilitates strategic planning for assigned areas and assists in developing and implementing the overall departmental strategic plan and resource allocation.
• Supervises staff, including hiring, distributing and reviewing work, performance reviews, and documenting disciplinary actions and other human resource administration. Manages work schedules and approves timecards. Provides professional development opportunities.
• Establishes performance goals and measures to evaluate success of assigned area of responsibility. Researches and analyzes measured success to develop and implement future programs, policies, projects, and long-range plans.
• Ensures regulatory compliance and fiscal responsibility; controls expenditures and statements of accounts.
• Develops and maintains effective working relationships across University departments and employees.
• Maintains adherence to all regulations for all programs and activities.

Physical Effort

Mostly computer work position with the need to be able to travel throughout the school to various offices and locations. Will need to go to various departments on campus when needed. No lifting, pushing, or pulling required in the role. Verbal and written communication required.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Full-time regular

Job Classification: Staff.Assistant Director - Business Administration

Job Family: Business Operations & Administration

Job Sub Family: Operational Leadership

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 5

Will this position accept substitution in lieu of education or experience: No

Work Schedule: Monday - Friday, 7:30 a.m. - 4:00 p.m.

Work Arrangement: Monday - Friday, 7:30 a.m. - 4:00 p.m.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

PI254886035

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