Business Programs Manager at State of Nebraska in Lincoln, Nebraska

Job Description:

The work we do matters!




Hiring Agency:

Real Property Appraiser Board - Agency 53



Location:

Lincoln, NE



Hiring Rate:

$17.561



Job Posting:

JR2024-00010166 Business Programs Manager (Open)



Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
11-21-2024



Job Description:

Under general supervision of the director, manage the day-to-day accounting and office business, and provide support for the Budget Program. Under the limited supervision of the director, independently manage the day-to-day Grant Administration Program and the Records Management Program. Assist with the agency's public information activities and board meeting preparation, and execute various directives as assigned by the director. Carry out the essential duties of the Licensing Programs Manager and Education Program Manager as assigned by the Director.


Manage the day-to-day accounting functions for the agency, which includes processing deposits, invoices, and payroll; carrying out procurement functions, asset management functions, end of year accounting functions; and carrying out specialized accounting functions as required by the director. Specifically, this position applies appropriate state rules, regulations, and standards to ensure compliance with the State's accounting, procurement, payroll, and asset management requirements; posts data to ledgers, journals, documents, and databases to establish and maintain accounting, procurement, payroll, and asset management records; reviews, balances, and reconciles ledgers, journals, vouchers, invoices, documents, transactions, and databases to verify the information is complete and accurate; collects and remits sales tax on USPAP books and mailing address lists; collects money, writes receipts, codes and posts transactions to proper accounts, and stores money for deposit with the State Treasurer to ensure safekeeping and delivers the deposit to the State Treasurer timely and safely; works with vendors/customers to resolve invoice and statement discrepancies; reconciles account discrepancies, and resolutions to correct discrepancies, performing account adjustments and posting to correct business unit and object code as needed; coordinates and processes
agency payroll and ensures accuracy of payroll; coordinates and processes agency expense reimbursements and ensures that expense reimbursements are accurate; maintains asset listings and assigns asset numbers to agency property; enters and maintains contracts for services and purchases; and ensures that accounting documents and files are maintained according to agency's retention schedule, the requirements of the board, the Nebraska State Auditor's Office, and the Appraisal Subcommittee; monitors the effectiveness of program related forms, applications, and public documents, and recommends changes based on law, rule/regulation, procedure, or guideline changes.


Manage the day-to-day office business activities, which includes ensuring that office supplies are appropriately stocked; all equipment maintenance is up to date; meetings and functions are appropriately scheduled; venues are secured for board and staff meetings, functions, and education activities; travel arrangements are made for board members and staff members; phone calls and voicemails are answered or responded to in a timely manner; and information and inquiries are routed to the appropriate agency employee.


Provide support for the Budget Program. Specifically, this position enters, revises, and transfers appropriations amounts in the Payroll and Financial Center for the approved budget as requested by the director; extracts, compiles, and analyzes financial data from vouchers, ledgers, journals, documents, or files to prepare reports and statements to assist the director in budget analysis, financial planning, forecasting, monitoring, and decision making; compiles financial data necessary to develop budget requests as requested by the director; and
ensures that documents and files relevant to the board's Budget Program are maintained according to agency's retention schedule, the requirements of the board, and the Nebraska State Auditor's Office.


Independently manage the day-to-day operations for the Grant Administration Program. Specifically this position prepares documentation pertinent to grant administration activities, ensures that all laws, rules, guidelines, and policies pertaining to the grant program are adhered to; identifies grant opportunities and identifies grant requirements, prepares grant applications, secures grants as approved by the board, manages approved grant awards, and maintains the grant file; ensures that appropriate financial transactions are made and are accurate; establishes and maintains administrative procedures; determines work processes and potential needs/assignments; monitors the effectiveness of program and recommends and carries out changes based on law, rule/regulation, procedure, or guideline changes ensures that documents and files relevant to the board's Grant Administration Program are maintained according to agency's retention schedule, the requirements of the board, and the Nebraska State Auditor's Office.


Independently manage the day-to-day operations for the Records Management Program. Specifically, this position monitors the effectiveness of the schedule; recommends changes to the schedule based on agency needs; reviews documents and files; coordinates the proper termination of documents and files; ensures that documents and files are maintained according to agency's retention schedule and any applicable state and federal laws; establishes administrative procedures, determines work processes and potential needs/assignments; and
monitors the effectiveness of program and recommends and carries out changes based on law, rule/regulation, procedure, or guideline changes.


Conduct various public information activities and tasks as specified by the director or the board. Specifically, this position adds and removes
information on the website and Facebook page as needed to ensure that information on the website and Facebook page is accurate; drafts documents for distribution to the public, education providers, real property appraisers, appraisal management companies, other stakeholders, or for publication on the board's website; takes part in the presentation of curriculum for board-sponsored education activities; and assists director with presentations to the public, professional organizations, and schools for the purpose of building awareness of the appraiser profession, real property appraiser act, and appraisal management company registration act.


Carry out board meeting functions each month, both independently and as assigned by the director. Specifically, this position prepares the agenda; prepares documentation pertaining to the Grant Administration Program, Records Management Program, and accounting for the board's review and consideration; ensures that the time and place of the board meeting is secured, the proper meeting notices are published in accordance with state law, and that the board meeting room is properly prepared prior to the start of the meeting; and ensures that the minutes are prepared to accurately reflect the meeting discussions and actions.


Carry out the essential duties of the Education Program Manager as assigned by the Director.


Carry out the essential duties of the Licensing Programs Manager as assigned by the Director.


Minimal travel required as needed.



Requirements/ Qualifications




Minimum Qualifications: Post high school coursework or vocational education in accounting, finance, business administration or related field OR experience performing accounting functions including interpreting and analyzing financial data.



Knowledge, Skills, and Abilities Required:



Knowledge of: the principles and practices of accounting theory and double entry accounting concepts and procedures; generally accepted accounting principles (GAAP); accounting systems; the methods of filing and maintaining accounting records; word processing and spreadsheet computer software programs; database management; federal and State laws, regulations, and policies governing work assigned; office management and record keeping methods and practices; administrative report preparation practices; research and administrative survey techniques; work planning and organizing; business computer and communication systems.


Ability to: learn and apply the principles and concepts of specific agency programs, regulations and procedures of an accounting system; learn and apply GAAP practices and standards; communicate with agency staff and the public to provide and elicit information; classify accounting transactions, maintain, and reconcile accounts; extract data from established accounts and prepare accounting reports and financial statements; review accounting documents for completeness and conformance with specific requirements and to take the appropriate corrective action when necessary; design reports and financial statements; compute and compile financial data involving the use of addition, subtraction, multiplication, division, percentages, and fractions; interact with director, employees, board members, and the public to gain their cooperation and to establish work relationships; formulate and recommend modifications to operational directives to attain agency goals; collect, assemble, and analyze facts and draw conclusions to recommend solutions to problems; identify and interpret program-administrative requirements, policies, and regulations to provide guidance and advice; organize and present facts and opinions to managers and groups; learn the structure, functions, goals, and policies of the Nebraska Real Property Appraiser Board.






Benefits



We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.


Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits



Equal Opportunity Statement



The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.



Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.