Chase Corporation in Westwood, MA a Leading Manufacturer of Protective
Materials for High Reliability Applications is seeking an Executive Assistant with at least 5 years experience supporting at the leadership level. Candidate should be a master multi-tasker with excellent communication skills and an upbeat attitude. Comfortable working with confidential time sensitive assignments. Should be able to assist management by handling office tasks, provide polite and professional assistance via phone, mail and email, being helpful and positive presence in the workplace. Candidate must possess a skillset that focuses on attention to detail and accuracy. Must be proficient using computers and Microsoft Office.
Essential Duties and Responsibilities (Additional Responsibilities as Assigned)
Managing day to day operations of assigned departments answering phones and emails
Making travel arrangements using Concur
Scheduling meetings
Document control including research, scanning, emailing, and mailings
Data entry, on statistic spreadsheets
Processing expense reports for executives
Provide back-up coverage for other Administrative Assistants when needed
Organizing paperwork for Mergers and Acquisitions
Managing confidential files, organizing and preparing files for archiving
Prepare a variety of highly confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents.
Set up and regularly review operating practices and procedures; determine whether improvements can be made and work with management to implement changes as appropriate
Ordering Flowers and Fruit Baskets for employee: get well, sympathy, congratulations
Organize paper files and ready for archiving
Education
High school diploma or GED at minimum
Associates Degree in a related field preferred
Knowledge and Experience
Excellent organizational skills including the ability to multitask
Notary public a plus
Above average Microsoft Office, SharePoint, DocuSign, JDE and Concur
Attention to detail and data entry accuracy
Excellent verbal and written communication skills
Ability to work under time constraints
Prioritize tasks and assignments by order of importance
Ability to work independently
Requires ability to use discretion and maintain confidentiality